PARTY DJ AUSTIN
Wedding & Event Planning Tips
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As certified wedding/event planners, and owners of Austin's Best DJs & Photo Booths, Jason and his wife, Diana, help many people plan their weddings and Quinceaneras in the Austin and central Texas area, every year. Today, we're writing to discuss a few great tips to plan the perfect quince!
First, let's discuss the prominence of Quinces in the US. In the United States, the Latino population grew about 57% between 2000 and 2017 (according to the Pew Research Center). About 17% of teens are of Hispanic origin, today. This means about 1 in 6 teens will be turning 15, and many will be celebrating their Quinceanera, in 2019! Wow, that's a lot of teens!
Planning a Quinceanera, today, is very much like planning a wedding! There are so many details to consider, and the average Quinceanera is planned about 12-18 months before the actual date! Let’s discuss a few great tips, and how you can plan your perfect Quinceanera!
1. Determine Your Quinceanera Budget
As we mentioned before, Quinceaneras are a BIG DEAL! They take so much time to plan and there are so many details involved. There are numerous things to consider. The very first thing to consider before everything else is your budget. How much will you spend, total, for the Quince? If you’re looking for great ways to save, check out the Quinceanera.com Quince on a Budget page, for lots of great budgeting tips! They have tons of ways to help you save money and to help you in the planning process.
If you need an easy template to help you get organized, feel free to download our Quineanera Budget template, and simply input the items and costs for your quince. We've done the hard work for you! :) Just click the file, below, to download it!
2. Choose Your Quince Venue
After you've determined your budget, the next step is to choose the right venue for your Quince. You'll have to decide on how many guests you're inviting, before choosing your venue. Many quinces have well over 100 people. We've often seen 200 - 300 guests at some of the quinces we've done. How big you want your quince depends on your budget. Remember, the larger the venue, the more expensive it is, usually. You also have to consider feeding all of your guests. So inviting your tio's neighbor's neighbor, may not be the best idea. :)
If you want to invite everyone, but can't afford to feed everyone, consider scaling down your list. How? A basic rule of thumb that we tell our wedding and quince clients is this: If you haven't actually spoken to the person in any meaningful way in over a year, you can probably take them off of your list.
3. Find a Great Catering Company
Now that you've determined your budget and booked your venue, it's time to take care of the food! Do you want to serve appetizers? Do you want to serve a plated dinner, family style dinner, or a buffet? Buffet style is the cheapest option to feed a lot of people. Generally, your venue and food will usually take up most of your quince budget.
Always get 3-5 quotes for everything you need. Food, music, decor, etc. After you've received your quotes, find out what the food options are. If you really want to save money, consider getting food from a local restaurant, versus a catering company. Just be sure to ask if they offer catering. Be aware, that local restaurants will not always offer service staff, so you and your family/friends will have to all come together to help out with dinner, if you choose to hire a local restaurant.
If you want to save even more money, ask your family to help with the food and bring a dish. This is an easy way to save, if you need to. Be sure to check out the Mi Padrino site for a few helpful articles on how to save on catering costs.
4. Book Your Entertainment
The next important step to think about is your Quinceanera entertainment. Do you want to hire a band, or a DJ? Generally, bands cost more and they do take breaks, understandably. Bands won't always MC your quince ceremonies, either, but some do. As we stated above, be sure to get 3-5 quotes and find out what's included with the price. Many companies will offer a low introductory price, but have nothing included with the package, making you spend more to get things you may want, like dance floor lighting, uplighting, etc. By the way, we know some awesome Austin/San Antonio Quinceanera DJs, if you need a DJ! :)
Next, think about what other entertainment you'd like to offer. Many quinces are now adding a photo booth rental as part of their entertainment. Everyone loves taking selfies! Additionally, you can ask for social media uploading from your photo booth provider, and this will be great! Just ask everyone to use your hashtag, or location, for your Instagram, Facebook, or Snapchat.
5. Choose a Quince Theme
Now that you've got the main parts of your quince at least booked, it's time to focus on one of the best parts, choosing a great Quinceanera theme! What theme are you looking for? A Disney theme has been very popular for 2018 and upcoming 2019 Quinceaneras. We've seen "Beauty and the Beast" Quinces, "The Little Mermaid" Quinces, "Frozen" Quinces, and many others! You don't have to have a theme, of course, but many love the idea!
Choosing a theme comes before choosing your Quinceanera dress, because you'll need to choose a color that goes with it. There are plenty of great places to choose a quinceanera dress. In California, one of the most popular places is Moda 2000. They have an online shop with tons of colors and styles to choose from. Looking online helps you save time, since you can narrow down your favorite styles and colors, before going to the shop.
In Texas, you can simply visit Mary's Bridal Store, for tons of great Quinceanera dress options, as well. Though they're located in the Houston, Texas area (Stafford, TX), you simply have to enter your zip code on their store locator site, to find stores closer to your area. There are many stores for you to be able to try on your dress.
After you select the perfect dress, you can then focus on decor. You can choose your matching colors for the table linen, add centerpieces, add uplighting, perhaps add a custom-made monogram with your name or quince logo, and much more!
Overall, these are the top 5 tips to help you get started on planning the perfect Quince! Of course there is a lot more to do in the months before your Quince, but these are the 5 things to do to ensure your Quince goes just the way you want it to. If you're too busy to plan the quince, consider hiring an event planner to help you along the way. Planners can be very helpful and take our all of the stress of planning. Your job will simply be to show up and have fun! If you're curious about new quince trends, check out our article, 2019 Quinceanera Trends, for lots of great info on the latest trends, new dress styles and colors, and more!
Also, an easy way to talk to all of your vendors for your quince, at once, is to attend the Austin/San Antonio Quince Expo, this February. Simply click the link for more details. A great thing about attending these expos is that vendors really want to book as many events as possible, that day, so you'll often be able to get great discounts! As always, contact us if you need any info and we'll be happy to help!
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