PARTY DJ AUSTIN
Wedding & Event Planning Tips
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Join us, this Sunday, March 31, 2019, for the Austin Bridal & Quinceanera Expo. As one of Austin's top wedding DJ and quinceanera DJ companies, we're excited to be here! There will be free entrance, free food, tons of giveaways, and more. Directions to this events are below:
We'll be there with our DJ and photo booth services. Stop by and say hello!
- Austin's Best DJs & Photo Booths
When it comes to weddings and events, uplighting is often a term you'll hear from wedding DJs, quinceanera DJs, wedding or event planners, and even event venues. Uplighting is very popular and makes wedding and event venues look great! So there is a ton of information and misinformation, unfortunately, about uplighting. There are numerous common questions people have about it. We're going to answer those questions to help you, even if you're not our client. Though we can't understand why you wouldn't be! :) So let's discuss uplighting in detail.
What is Uplighting?
The first question we often get is, "what is uplighting?" Uplighting is a popular lighting effect for weddings and events, created by placing lighting fixtures on the floor, or ground, and shining them up (hence the name). Uplighting is a very effective way to dramatically change and improve the ambience of any event space.
Most uplighting is used indoors, but it can be used outdoors, too. Though there is waterproof uplighting, most companies only carry regular uplighting and do not want to risk testing the water resistance. We have done events and placed uplighting around the tree areas and it looked great! Where the lighting is placed depends on the client's vision, as well as the power supply, if the company only has "wired" lighting (the light must be plugged in). There is wired and wireless uplighting (battery powered), which allows the lights to be placed anywhere! We offer both.
What's the Best Color Uplighting for Weddings?
The next most frequently asked question is about the color of uplighting. Many clients ask what colors should they choose, or which colors are most popular, etc. The color of uplighting is up to you and what your vision is, but we suggest getting colors that will match with your decor or theme. You don't have to do this, but the lighting will really bring the room together, when you do. If you can't decide, the Amber color is often the color most clients choose. It has a candlelit look, which always looks great.
How Much Uplighting Do I Need?
Another great question that we get asked is about the number of uplights needed. This is a tricky question that is honestly up to you, as well as your budget, too. Don't let companies talk you into getting 40 lights, simply because "it will look great." Sure, it will definitely light up the room, but 40 lights would be far too much for most venues.
The number of lights you should get depends on a few factors. First, the size of your venue. The larger the venue, the more lighting you'll want to use. Keep in mind that many venues already have great lighting. You don't need a ton of uplighting if your venue already has a lot of great lighting. Be sure to talk with your venue coordinator about this. Ask about other clients and if they used uplighting, where it was placed, etc.
Most people will get the uplighting in sets of 4, 8, 12, 16, and 20. We've rarely been asked for more than 20. Most venues will have lights on a dimmer, but still have some lighting around the room, especially for safety reasons. The average clients will request 8-12 uplights for their event from us. Again, this decision is up to you, ultimately.
How Much Does Uplighting Cost?
The uplighting cost can really vary, depending on who you're renting it from. Your DJ may have uplights, sometimes venues offer the lighting, and other times, clients will rent them from lighting companies. You may wonder what the difference is between the three of these providers. In short, it can be similar, and it can also be very different.
The cost often depends on the company that is providing the lighting and their market. DJ companies will often buy their lighting from the DJ supply store, or online. The lights at these places can really vary. There are some great lights, and some not so great lights. The difference is the colors, the brightness, the color mixing ability, transition ability of the lights, and more. The cheaper lighting will not be as bright and may be limited in color options. The more expensive lights will often have brighter lights and better color mixing ability.
Companies with the more expensive lights will likely charge more per light. The companies that only do lighting often charge much more than companies who simply offer it as an optional upgrade. The lighting companies will often have very high end lights, and charge a delivery fee, setup/breakdown fee, etc. This does not mean that DJ companies or other venues cannot carry the same lights. However, most of the time, the DJ companies and venues usually don't carry the same, high end lights, since these lights are very expensive to purchase.
In our case, we do carry high end lighting, because we want our clients and their guests to be wowed when they walk into their venue for the first time. We're all about making an amazing first impression. Our uplights can actually be as bright as 165 watts, which is the brightest LED lights on the market, right now. Most uplighting is between 20 - 40 watts (even the higher end lights are usually 40-55 watts).
Actual Costs - The typical uplighting rental cost from DJ companies ranges from $20 - $50 per light. There are also companies that rent various music and equipment that may also offer uplighting, for $10 - $20 per light. There are even online rental companies that offer lighting for about $25 - $40 per light. The companies that provide only lighting will usually charge $50 or more, per light, along with the delivery and setup fees. Know that these companies will be the highest priced of all the choices, but they also do offer great lighting!
If you're unsure about where to rent, inquire with a few companies and simply ask them why their lighting is better than their competitors. Ask to see pictures of events with their lighting in use. Ask how bright they are. Lastly, be sure to ask about any setup, breakdown, or delivery fees. Overall, we hope this has been helpful. If you have any questions, feel free to ask. We'll be happy to help!
- Austin's Best DJs & Photo Booths
As certified wedding/event planners, we often work with many families to help them plan their event. Besides the timeline, ceremonies, picking the right songs for each moment, and announcements, we often get asked by people: "What do I tell female guests to wear to the quince?" We also get many people who ask, "what do guests wear to quinceaneras? Are they very formal? Do we need to dress up in cocktail dresses or tuxedos?" These are all very popular questions and not quite as easy to answer.
If you have never been to a Quinceanera, Sweet 15 or Sweet 16, or haven't been, lately, then you wouldn't know that they're more and more becoming like "mini-weddings!" The planning and preparation, the decor, the food, the outfits, and many other things, often take just as much time and effort as a wedding. Most quinces and sweet 15s and sweet 16s are planned about a year or more (we often see 2 years of planning and saving), in advance, just like weddings. That being said, the rules for attire are similar to weddings. Let us explain.
What Should You Wear as a Female Guest, to a Quinceanera?
Many people, both men and women, often don't know what to wear to Quinceaneras or sweet 15/16s. Again, a quince and/or sweet 15/16 is similar to a wedding, so it's a formal event. Leave the chanclas (flip flops) at home. :) Though you can wear "dressy" sandals, since you should be comfortable. Generally speaking, anything you'd wear to a wedding is suitable to wear to a quince or sweet.
If you're a guest, be sure to ask what the theme colors are, or at least what colors the court will be wearing. As a female, you should try to not wear the same color(s) as the dresses of the court or the guest of honor (la Quinceanera). You can certainly wear similar colors, but try not to wear the same exact colors as the guest of honor or court.
There are exceptions to this. If you are an immediate family member, such as a brother, sister, or parent(s) of the guest of honor, then most often, we'll see that these guests do actually wear the same exact colors as the quince or court. They just will not have the exact dress style of tuxedo style.
For women, evening gowns or cocktail dresses work well. Women should try to stay away from puffy dresses or clothing, since most quince and sweet dresses are usually puffy. To be honest, the general rule for weddings is the same as quinces and sweets, people don't want to "upstage" the guest of honor.
What Should You Wear as a Male Guest, to Quinceaneras?
Conventional suggestions for men are to wear darker colored suits or tuxedos. Again, if you're not an immediate family member or in the court, then be sure to not wear the same exact colors as the court of guest of honor. Also, a male guest, you don't want to wear a tie that's the same color as what the Chambelan (person who escorts the guest of honor) or members of the court will be wearing. The Chambelan often wears a tie, bow tie, and cumberbund, that is the exact color as the guest of honor.
We have seen many younger, male (and female) quince guests wear jeans and a dress shirt, which is okay, as well. Formal works best, but if formal clothing isn't available, just dress up as you see fit. Remember, it's not too complicated. There's no need to go out and buy a fancy suit or tuxedo. Just dress up as you would dress to a wedding, or perhaps going to church. If you follow this rule, you'll certainly be dressed appropriately.
When it comes to Quinceaneras, we've got Austin, San Antonio, and central Texas covered. We are the #1 Sweet 15, Sweet 16, and Quinceanera DJs in the Austin area. We also provide our DJ and quinceanera photo booth rentals to numerous school events and proms for every district in Travis County, and many surrounding areas, too. The more school events we do, the more teen events we do, and vice versa. It's a great thing for us and we're proud to be the leaders in our market! As certified wedding/event planners, we'll also gladly help you plan the quince or sweet 15/16. We have created our helpful forms to make it easy for you!
We hope this article has been helpful. As always, contact us with any questions and we'll be happy to help!
- Austin's Best DJs & Photo Booths
When it comes to weddings, one thing is for sure: music can certainly make or break your wedding reception! Before deciding on whether to hire a wedding band or hire a wedding DJ, there are a few things to consider. The Knot conducted a poll on what guests remember most from a wedding, and overwhelmingly, the guests said they remembered the food and music! So now the question is, should you hire a band or DJ for your wedding or event? There are pros and cons to hiring either a band or DJ. Let's discuss those, now.
Things to Consider When Hiring a Wedding Band or DJ
The first thing to consider is, what type of vibe or atmosphere are you going for? You have to consider your theme, if you have one, as well as what music genre best represents your personalities, as a couple. Maybe you have a Roaring 20's theme, or a rustic, Texas country vibe. Whatever the vibe is, be sure your music choice reflects this. Decide who can best reflect your vibe, whether it's a band or DJ.
Music and Genre Preferences
You also have to consider what type of music genres and preferences you may want played at your wedding or event. Additionally, will your guests all want to hear the same music genres, too? Ask for a playlist of songs that the band is able to play. Be sure to also ask if there are songs that you can request that they play. If you're opting for a DJ, be sure to ask what genres the DJs play and if your DJ is also able to get specific songs, or take requests.
If possible, find out if you can see the band or DJ, live. Many bands and DJs will play public events that you can go to and hear them for yourself. If this isn't possible, see if there are any videos available of any past performances. Also, be sure to read reviews from various websites, to see what actual clients are saying. Reviews within the last 3 months are definitely going to be the most important, since it will tell you how they're performing, now.
Another thing to consider is the size of the venue where your wedding or event will be. Talk to the venue manager about where the bands or DJs usually set up. Bands usually require more space than a DJ, depending on the DJ's set up and the size of the venue. Generally, we ask for about an 8 ft X 8 ft area to set up our DJ equipment (as well as our photo booth area).
If your event is at an outdoor venue, or near a residential area, be sure to ask about noise ordinances. In our area, they usually require the sound to be less than 85 decibels for outdoor events. The venue manager also usually has a decibel reader to be sure your band or DJ is complying with this. If it's louder and the venue gets a complaint, the venue is often warned or even fined, and they may pass this cost onto you. Other times, the police may even ask the venue to stop the entire event, due to noise complaints, and it can happen on the first complaint, without a warning, at the police officer's discretion.
Bands and DJs need power outlets. Usually, a DJ will only need one standard power outlet on its own breaker. A band will likely need more power, since there are more musicians and more instruments to amplify. Be sure that wherever the band or DJ is setting up has the necessary power outlets.
Cost to Hire a Band vs. DJ for a Wedding
Generally speaking, bands cost more than a DJ. However, there are exceptions. If you're hiring a very experienced DJ or DJ company, they are likely more expensive than other DJs. DJs and DJ companies, on average, charge about $1200 for a wedding reception. This can certainly cost more or less, depending on your area or region of the country, how much competition there is in your area, how long the DJ/company has been established, etc.
Bands, on the other hand, are generally more expensive, since there are more people to pay. A large band with several band members will definitely cost more than a smaller band. Other factors that affect pricing are: the day (weekdays are usually less than weekends), the time (daytime events are usually less than evenings/nights), time of year (winter events can often be less expensive than spring or fall events, at least in central Texas). Even summer events can be cheaper in the central Texas area, since it's ridiculously hot, so summer events can often be less expensive.
Pros & Cons of Hiring a Wedding Band
After you've considered all of the above information, it's time to look at the pros and cons of hiring a band. Let's discuss these, now.
Pros & Cons of Hiring a Wedding DJ
Overall, it's totally your choice on who to hire. Be sure to get a contract with the DJ or band, and be sure to do your research beforehand. We've done weddings with a band and a DJ, and the people had so much fun! If it's in your budget, you can get the best of both worlds! If you're looking to hire a great DJ or photo booth rental for your Austin, San Antonio, or central Texas event, contact us, today. Let's celebrate, together!
- Austin's Best DJs & Photo Booths