PARTY DJ AUSTIN
Wedding & Event Planning Tips
Relax, we're here to help!
With 2015 coming to a close, next week, we decided to write another blog about some trends we're noticing for 2016 weddings and events, in the Austin and central Texas area. We've noticed that the traditional Saturday wedding is changing, quickly! In the Austin area, the majority of weddings occur on Saturdays, during "wedding season," which is usually from mid-February, until late October. We've noticed that many couples are choosing to hold their weddings on days other than Saturday. We've done numerous weddings, Quinceaneras, parties, and events, on Fridays and Sundays, this year. This was not the case in 2014, as our busiest days were Saturdays. This was the case for 2015 and is still the case for events we've already booked for 2016!
Another trend we've noticed from 2015 is that Fall weddings are becoming very popular. This past Fall, we were busier than we've even been! We are already booking 2016 Fall weddings and events, so this should definitely continue. One thing that we've also noticed is that Thursdays, are becoming very popular wedding days. We had no Thursday weddings in the previous years, but for 2016, we've already booked several! We were surprised and certainly double-checked with our customers, to ensure that their wedding or event is on a Thursday. With Austin, Texas venues being so booked for weddings and events on weekends, this is great for their business and even better for customers, since they may be able to receive a discounted rate for an "off night."
The last trend we've noticed for 2015, which is certainly continuing into 2016, is the photo booth. More and more of our customers are wanting to book both a DJ & photo booth, versus only a DJ. Luckily, we've been able to keep up with the demand, except for major events, such as New Years Eve, where we've already turned down bookings for a DJ and photo booth, since we're all out of DJs & photo booths! This is certainly a great problem to have, and we want to say "THANK YOU," Austin, for choosing us to be a part of your special moments! It's been a great 2015 and we're looking forward to serving you in 2016!
- Austin's Best DJs Team
So your wedding is coming up and you have so much to plan and not enough time to do it all! After you've hired all your vendors, secured your wedding venue, and finally decided on the right food menu, now comes the actual wedding ceremony and reception planning. If you have a good wedding coordinator, this will be a breeze, since they will most likely have a general wedding timeline template for your to use and begin to plan with. If you don't have a wedding coordinator, this is where it gets tricky! Luckily, you have us here to help!
Not every DJ company is the same. Actually most are very different and what you get for your money will vary greatly, so be sure to ask lots of questions about what is included with the service. If you have a wedding planner, ideally, he/she will also serve as the day-of coordinator, but this is not always the case. Some planners will do all the planning and then charge an extra fee to also serve as the day-of coordinator. This is surprising, but true. So be sure to clarify with your coordinator if this is included. If it is not included, there are some options.
Option 1: Your DJ can also serve as the day-of coordinator for your wedding ceremony and reception. You'll need to work with your DJ and write every detail down, so he/she can be sure to follow your planning. Luckily, we have a very detailed wedding timeline document (and Quinceanera timeline document) that makes this planning process much easier. You'll need to identify every key moment of the night (ceremony start time, bridal procession time, cocktail hour, dinner, first dance, etc). You'll need to be specific about what time each event will occur and what songs should be played, too. Read our blog post on examples of popular songs for weddings, if you're having trouble getting started.
Once you have all the details written out, send a copy to your DJ (if he/she is willing to do this) and they should be able to coordinate everything according to your wishes. Oh, and be sure to ask if this is something your DJ will do. Not all DJ companies will do this. Many will charge extra, to do this, too. We include this service, free!
Option 2: Additionally, if you don't feel comfortable leaving the wedding details and coordination with your DJ, ask a member of your wedding party, or one of the parents. Most often, the maid of honor will have this duty. Give her your document and she'll need to check in with the vendors and DJ, as often as needed, to be sure everything is flowing smoothly. Be sure to send a copy to the DJ, too, just in case she gets busy and loses track of time. Make enough copies of your timeline to give to the vendors that may need it. Don't forget to have the designated coordinator introduce him/herself to all the vendors, as soon as they arrive, just so they know who to check-in with.
Option 3: The last option, is to go ahead and hire a day-of coordinator. Know that this can get expensive, though. The cost can be anywhere from $500 - $1500, for their services. If you have the money in your budget, then you should certainly consider this. If not, then try the above-mentioned options.
No matter which option you choose, be sure to have your wedding timeline thoroughly planned out and written. Every hour should be planned! It's better to over-plan, then to under-plan. Lastly, as always, if you have any additional questions, please feel free to contact us and we'll be happy to help!