PARTY DJ AUSTIN
Wedding & Event Planning Tips
Relax, we're here to help!
If you're planning your wedding, you're likely doing a ton of research trying to gather resources, find wedding vendors, and basically realizing that wedding planning a like having another job! We get it. We are in the wedding business and help clients plan their wedding all the time. Many clients have asked us for help and we're always happy to help as much as possible.
We've noticed that we get a lot of similar questions along the way, so we decided to write this article to help answer many of of these questions. We hope this helps to make your wedding planning less stressful. Let's discuss the questions.
1. Will a Wedding Planner Save Me Money?
The number one question we get asked is if having a wedding planner will save you money, overall. The short answer is, it depends. The first thing to think about is your overall budget and how much DIY planning you want to do, if any. If the thought of planning out an entire wedding weekend makes you cringe, then you can't afford not to have a wedding planner!
Wedding planners cost can truly vary, depending on your needs as well as the city or region of the country where your wedding will be taking place. They low cost option is to have a "day-of" (really month-of) coordinator. These planners will come in one month before the wedding and organize all the final details and tie up all the loose ends of your already made plans. The month-of coordination costs can vary, but in our Austin/San Antonio, and central Texas market, the average rate is about $1200 - $1500 for a month-of coordinator. Yes, there are some higher priced and lower priced alternatives, hence the term average.
For a wedding planner that will fully plan your wedding with you, the cost is considerably more. The advantage of having a month-of coordinator or a wedding planner is that they work with numerous vendors and already have a short list of vendors that they rely on. They'll be familiar with prices and vendors within your budget. This may save you money, since they may have a deal worked out with their go-to vendors that may be better than the rate you'd get if you were to approach them on your own. This isn't always the case, but it can be at times.
The bottom line is yes, having a wedding planner may be able to save you some money. The planner will be able to work with your budget to get you the best vendors and services within your budget!
2. Which Wedding Planner Book is Best?
For the DIY couples, many will ask us about any available calendars, worksheets, checklists, or books that can best help them plan their wedding. There are a variety of free and paid resources available on the internet. You can likely find everything you need to plan your wedding, free. The only downfall is that you have to do quite a bit of research to get all your resources. We actually also offer tons of great wedding planning tips on this very blog, to help you plan your perfect wedding day. We have free checklists, timelines, budget spreadsheets, and more. They're free and available to anyone, whether they are our customer or not. Our goal of this blog is to help everyone.
If you don't have the time to do all the research and you want a simple, comprehensive resource, the industry leader, The Knot, has made a great wedding planning book/calendar, called "The Knot Ultimate Wedding Planner & Organizer." This guide took all of the resources out there and put it into a handy calendar to help you plan the big day.
3. Why is Wedding Planning so Stressful?
Wedding planning can be very stressful. There are many details that go into planning and there are a lot of people involved in making your dream wedding a reality. First and foremost, the commitment, alone, is stressful. You've decided to spend the rest of your life with someone! That's a big commitment. Beyond this, weddings can be very expensive, which can also create stress!
Weddings are meant to be a once-in-a-lifetime deal, so understandably, you want your wedding day to be perfect. Every detail matters and because of this, it requires a lot of planning and organization, which can be stressful. Be sure to create a checklist, or a to-do-list, to help you stay organized. Get a calendar or planner and use it. We have a few great blogs on what to do before your wedding, that are sure to help. Check out our "What to do 6-12/18 Months Before Your Wedding" blog for lots of great tips. We also have another article, "What to do 1-6 Months Before Your Wedding" article, which guides you during this time. We're working on condensing all these to one article, and we'll create a calendar style book to help you plan your big day! :) Remember, the Knot has one similar, as well, just click the link above.
The sooner you get started wedding planning, the better. The more time you have to plan your wedding, the better for you, since your deadline won't be so near. Most people spend about 12 months planning their wedding. Sure, it can be done in less time, but that's where the stress comes in. Do yourself a favor and allow more time, if possible.
4. Are Wedding Planners Worth it?
This is a commonly asked question that has a tricky answer. The short answer is yes, absolutely! The tricky part is determining how much you want to be involved in planning your wedding. Your wedding planner will certainly work with you to make your wedding vision come to life. This will be the main advantage of having a planner. Your planner will know exactly who to contact for your every need, have an idea of the cost, and know the best vendors for your needs. This will save you a ton of time, since you won't have to spend countless hours researching and contacting people.
The other tricky part of the answer is determining how much is "worth it" to you. If you're on a tight budget, then every penny counts. Your wedding planner will cost you money, so be sure you have this cost built into your budget. If you just can't afford a planner, you can certainly go the DIY route, but that can certainly be more stressful. Again, the value of having a planner is well worth the cost. We'll discuss the costs in the next section.
5. How Much do Wedding Planners Cost?
Wedding planner costs can vary, depending on where you are and what your going market rate is. For our area (Austin/central Texas) month-of-coordinators hover around $1200 - $1500. For full service wedding planners, the cost can be quite variable. If you're hiring someone new in the business, their fees will be considerably less. We've seen some full service planners charge as little as $1200. Other more experienced planners can range from $4000 - $10,000, or more, depending on who you hire. Some planners charge a 10% of your total budget fee, as well.
Choosing a wedding planner can be difficult. Be sure to read reviews, find out what's included with their services, and ask for references, if you feel you need to.
6. Can Wedding Planning Make You Depressed?
This is a very commonly asked question and issue that many brides and grooms face. For this question, we'll let Diana answer this, since Diana is actually not just the business co-founder and owner, but she's also a licensed therapist! Yes, Jason and Diana both have professional Master's Degrees and they also DJed for many years before, and during college. You won't find any other DJ company owners like them! :) Here's Diana's answer.
I want to be the first to say that wedding planning is hard work! You are doing an amazing job. Now, too much of anything can be bad for you, right? Well, the same goes for wedding planning. Depression can affect people in different ways for a variety of reasons and it is a common mood disorder that can affect the mind and body. Some of the many possible symptoms of depression include sadness, decreased energy, and a lack of interest in activities. Many of these symptoms can be regulated by taking breaks from the wedding planning, and incorporating some self-care or mindfulness activities (even if its for 2-3 minutes per day).
Although it can be tough, try lowering the expectations you have on yourself that everything must be perfect (because there is no such thing as perfect). Don't compare your wedding to everyone else's or the amazing weddings on Pinterest. Remember, this is YOUR wedding. Accept that your friends and family are there to witness your happiness, not to critique your decor or venue - they love you! Sure, the plan is to have everything go as you envisioned it would. Occasionally, things don't go exactly as planned, so leave room for self-compassion and radically accept that you are doing the best you can, and some things are just beyond your control.
One way to help minimize the stress, which can ultimately lead to depression is to hire vendors who have a solid track record of doing a great job, not just in the last few months, but in the last few years! This way, you'll know if they are truly experts in the field and can do an amazing job. Whether it's for a wedding DJ, a photo booth rental, a planner, catering, or any vendor, remember, this is your special day and we encourage you to choose vendors who are going to help you execute your wedding day vision as best as possible!
We hope this article has been helpful and has answered many of the questions you may have. As always, be sure to contact us with any questions you may have and we'll be happy to help!
- Austin's Best DJs & Photo Boots Team
When it comes to weddings, one thing is for sure: music can certainly make or break your wedding reception! Before deciding on whether to hire a wedding band or hire a wedding DJ, there are a few things to consider. The Knot conducted a poll on what guests remember most from a wedding, and overwhelmingly, the guests said they remembered the food and music! So now the question is, should you hire a band or DJ for your wedding or event? There are pros and cons to hiring either a band or DJ. Let's discuss those, now.
Things to Consider When Hiring a Wedding Band or DJ
The first thing to consider is, what type of vibe or atmosphere are you going for? You have to consider your theme, if you have one, as well as what music genre best represents your personalities, as a couple. Maybe you have a Roaring 20's theme, or a rustic, Texas country vibe. Whatever the vibe is, be sure your music choice reflects this. Decide who can best reflect your vibe, whether it's a band or DJ.
Music and Genre Preferences
You also have to consider what type of music genres and preferences you may want played at your wedding or event. Additionally, will your guests all want to hear the same music genres, too? Ask for a playlist of songs that the band is able to play. Be sure to also ask if there are songs that you can request that they play. If you're opting for a DJ, be sure to ask what genres the DJs play and if your DJ is also able to get specific songs, or take requests.
If possible, find out if you can see the band or DJ, live. Many bands and DJs will play public events that you can go to and hear them for yourself. If this isn't possible, see if there are any videos available of any past performances. Also, be sure to read reviews from various websites, to see what actual clients are saying. Reviews within the last 3 months are definitely going to be the most important, since it will tell you how they're performing, now.
Another thing to consider is the size of the venue where your wedding or event will be. Talk to the venue manager about where the bands or DJs usually set up. Bands usually require more space than a DJ, depending on the DJ's set up and the size of the venue. Generally, we ask for about an 8 ft X 8 ft area to set up our DJ equipment (as well as our photo booth area).
If your event is at an outdoor venue, or near a residential area, be sure to ask about noise ordinances. In our area, they usually require the sound to be less than 85 decibels for outdoor events. The venue manager also usually has a decibel reader to be sure your band or DJ is complying with this. If it's louder and the venue gets a complaint, the venue is often warned or even fined, and they may pass this cost onto you. Other times, the police may even ask the venue to stop the entire event, due to noise complaints, and it can happen on the first complaint, without a warning, at the police officer's discretion.
Bands and DJs need power outlets. Usually, a DJ will only need one standard power outlet on its own breaker. A band will likely need more power, since there are more musicians and more instruments to amplify. Be sure that wherever the band or DJ is setting up has the necessary power outlets.
Cost to Hire a Band vs. DJ for a Wedding
Generally speaking, bands cost more than a DJ. However, there are exceptions. If you're hiring a very experienced DJ or DJ company, they are likely more expensive than other DJs. DJs and DJ companies, on average, charge about $1200 for a wedding reception. This can certainly cost more or less, depending on your area or region of the country, how much competition there is in your area, how long the DJ/company has been established, etc.
Bands, on the other hand, are generally more expensive, since there are more people to pay. A large band with several band members will definitely cost more than a smaller band. Other factors that affect pricing are: the day (weekdays are usually less than weekends), the time (daytime events are usually less than evenings/nights), time of year (winter events can often be less expensive than spring or fall events, at least in central Texas). Even summer events can be cheaper in the central Texas area, since it's ridiculously hot, so summer events can often be less expensive.
Pros & Cons of Hiring a Wedding Band
After you've considered all of the above information, it's time to look at the pros and cons of hiring a band. Let's discuss these, now.
Pros & Cons of Hiring a Wedding DJ
Overall, it's totally your choice on who to hire. Be sure to get a contract with the DJ or band, and be sure to do your research beforehand. We've done weddings with a band and a DJ, and the people had so much fun! If it's in your budget, you can get the best of both worlds! If you're looking to hire a great DJ or photo booth rental for your Austin, San Antonio, or central Texas event, contact us, today. Let's celebrate, together!
- Austin's Best DJs & Photo Booths
Join us, this Sunday, 2/24/19, at Texas Old Town's Bridal Fair, in Kyle, Texas. We'll be at the main entrance, playing music and greeting all the guests! Stop by and check out lots of great wedding vendors, such as photographers, floral designers, catering, taste great cakes and food, lighting, linens, and much more! We're looking forward to it. Stop by and say hello! Here's the map to Texas Old Town, below.
ABDJs' owners, Jason & Diana, will be there. We look forward to meeting you!
- Austin's Best DJs & Photo Booths
Wedding at Addison Grove
Friday, February 15th, we had a great time providing a wedding DJ and lighting for a fun wedding at the Addison Grove, in Austin, Texas. Matthew and Allison were joined by their family and friends for their awesome wedding day. If central Texas, you never know what the February weather will be like. Luckily, the weather turned out amazing! It was in the upper 80's, but the breeze helped keep the guests cool during the outdoor ceremony.
Thanks to all the great vendors for working together to make this wedding a success. Thanks to:
Coordinator: Cerise Gillett
Catering: PEJ Events
Cake: Serendipity Cakes
Wedding DJ & uplighting: ABDJs
Floral: Barbie Foerester
Hair: Crystal Cruz
Event Rentals: Marquee Events
It was a fun wedding with great food, thanks to PEJ events and Serendipity Cakes, and of course great music! :) The guests danced every song from the first song to the last song of the night, just as each wedding should be! We loved all the decor and some of the decor ideas like the "date night" Popsicle sticks were great!
Thanks, again, to all the awesome vendors for making this wedding memorable and fun for Matthew & Allison!
Sweet 16 Photobooth Fun
We had a great time providing a photo booth rental for this fun Sweet 16, in Spicewood, TX. Our photo booth tech, Richard, kept the guests entertained, taking selfies all evening! We're glad we were able to help make this Sweet 16 a fun, memorable time for the birthday girl!
Cypress Hills Elementary Daddy Daughter Dance
Friday, we provided a DJ for a fun Daddy Daughter Dance at Cypress Hills Elementary, in Spicewood, TX. Our DJ, Phil, kept the students and most of the dads, dancing all night! We played a mix of fun Top 40 music, along with some classic 60's, Country, and of course all the kids' dances that the elementary students love to dance to!
Valentine's Dance at WMS
Friday, we provided a DJ for a fun Valentine's Day school dance at Westview Middle School, in the Austin/Pflugerville area. We've been doing Westview's school dances for over 5 years now! We enjoy going out there and helping the kids have a fun, memorable time. Our DJ, Ian, did just that. He kept the kids entertained and dancing, all evening! We look forward to the next WMS event, soon!
Apartment Event DJs
We also provided event DJs for two Muze Student Living events near the University of Texas campus. We helped them have two fun signing days, getting new students to sign up for a new place to live! We're always happy to be a part of their fun events!
- Austin's Best DJs & Photo Booths
As one of the leading DJ and photo booth companies in the Austin and central Texas area, we provide our services for weddings, quinceaneras and parties, all year! We play a large variety of music, suitable for all ages. We're in Texas, so it's no surprise that for most of our weddings and events, people want to hear Texas Country music! So we decided to help our clients and anyone who is looking to make a playlist for their event!
It was tough to make this list, since there are lots of great Texas Country songs that we play. We made a list of the Top 15 most-played Texas Country songs. We also included the YouTube links, so you can listen to them. We know there are many more great songs, but here's what our clients have often requested. :)
Top Texas Country Wedding Songs
If you want more song ideas, check out our more recent article, 20 Great Texas Country Wedding Songs. For non-traditional wedding processional/recessional song ideas, check out our 20 Great Non-Traditional Wedding Processional/Recessional Songs article. If you want to add more fun, upbeat songs for your wedding reception, check out our Top 200 Must-Play 2019 Wedding, Party & Event Songs article.
- Austin's Best DJs & Photo Booths
Editor's Note: This blog was originally written in 2016, but has been updated.
If you google "questions to ask you wedding dj," you'll get over 67 million results! You'll probably check out page 1 and maybe page 2, but how do you determine which DJ or DJ company will best suit your needs? A great way to do this is to narrow down your results to your top 3-5 companies who meet your price range, have available DJs, and are reputable. Once you do that, be sure to reach out to them and ask for a quote for what you need. Be sure to let them know the date, number of hours you need music for, if you need them for the ceremony and reception, or just the reception, and the type of music you're interested in hearing. Once you've received quotes, the next step is to ask them questions, to determine who will best meet your needs.
Here's a great list of questions to ask your DJ! This is a list of our most frequently asked questions from our customers and our answers! Feel free to use our list of questions to ask your DJ, even if you're not booking with us! Simply copy/paste our questions and delete our answers, of course. :) Here is the list.
Question 1. Can we create our own playlist or request songs to be played?
Answer: Absolutely! We encourage all of our clients to fill out our music planning sheet that will have the genres of music you prefer, as well as a list of favorite artists and any must-play or do-not-play songs! We do not charge extra to create your playlist. We have a huge online music library that has all genres of music. We even have a helpful "popular songs" section, which provides guidance and suggestions for key moments songs, such as first dance songs, father/daughter songs, etc. This is your wedding and you should be able to decide what we play!
Question 2: How many people will be working the day of our wedding or event?
Answer: It depends on the needs of your event. We typically have two people at every wedding/event that we do, but sometimes, just one person is available. We may have additional people come early, to help us set up, but by the start time, only one or two people will be at the entire event.
Question 3: Will you need a dinner or drinks for you or your staff?
Answer: We do require a vendor meal for any wedding or event that is 4 hours or longer. We ask this because our staff will arrive 2 hours before the start time of any event, and break-down for about 1 hour, after an event, which is a 7 hour day.
Question 4: Do you or your staff drink alcohol on the job?
Answer: Absolutely not. We've seen many other DJs, photo booth staff, photographers, and other staff, help themselves to a plate of food and help themselves to the open bar, which we completely do not understand. We've seen other staff intoxicated, while on the job, and we're always amazed at how they stay in business. We're professionals and we do not do this and require that all of our staff do not do this, either. We'll gladly accept water or non-alcoholic drinks.
Question 5: Do you bring all the necessary equipment for our event or do we need to provide anything?
Answer: We've heard of other DJs and DJ companies requiring the customer to rent the sound system, which is surprising! We bring all the equipment we need for every event we provide services for. For the DJ, we simply need an 8X8 area to set up, near a standard power outlet. The photo booth also has the same requirements. We do require a 6 foot table to be set up in the area where you'll want the DJ. We will bring our own linen, or a linen can also be placed on the table. We provide our own photo booth table.
Question 6: Do you bring back up equipment, in case anything happens?
Answer: Yes, we certainly do. All of our DJs are very experienced and know how to handle a situation where they may need to make adjustments, if equipment isn't working correctly. We always check-in with our staff during set up and are available "on-call", if problems arise at any time during the event.
Question 7: Do you have other staff, available, if the DJ or photo booth attendant gets sick or has an emergency?
Answer: Yes, we have 6 DJs that work with our team and we always check-in with every DJ, the week of the event. We also check in with the DJ and/or photo booth staff 24 hours before the event and then again, 4 hours before the event start time, to ensure they're going to make the event. If a DJ or photo booth attendant is sick or has an emergency, we will notify the customer immediately and provide an experienced, professional staff for the event.
We've NEVER had a DJ no show and don't plan to! :)
Question 8: What is your cancellation policy?
Answer: Our cancellation policy states that all deposits are non-refundable. after 72 hours. We will, however, refund 100% of any payments made toward the balance, outside of the deposit. Fortunately, our deposits are very reasonable. Most DJ companies require 50% of the total balance to book an event and the deposit is non-refundable. We do not do this. Our deposits are fair.
Question 9: Is there an additional charge for special-requested dance floor lighting?
Answer: If there is a particular light that you request that we do not have, then we can obtain the light(s), if needed, for an additional charge.
Question 10: Do you provide an "MC" for our event, who will make necessary announcements?
Answer: Yes, we will gladly be the MC for your event, at no additional charge. Many companies charge an extra fee for an MC, which to us, is crazy. So the DJ will not say a word, unless you pay him/her? Wow. Again, we're fair and don't do this.
Question 11: Do you have bilingual DJs, who can make announcements in Spanish? (If you need this)
Answer: Yes, many of our DJs are bilingual, and can do this. If there is another language in which you need announcements, we will certainly let you or one of your guests make any announcement(s), with our PA system. We've done several weddings/events where other languages were spoken/used, (Chinese, Vietnamese, Korean, Hindi, ASL, etc.) and clients designated a person to make announcements for guests, in addition to our announcements.
Question 12: How long does it take set up and break-down your equipment?
Answer: Depending on the needs of your event, the set up can take anywhere from 60 minutes, up to 2 hours or more. Most weddings and events that we've done in venues in Austin and Central Texas, take about 60 - 90 minutes, to set up. Break down takes about one hour (or more if using multiple systems).
Question 13: Is set-up/break-down time included in the time we purchase or charged separately?
Answer: We do not charge extra for set up; your time starts when the music starts, not when we arrive to set up. You are also not charged for break-down time, either. Exception: if you need us to set up earlier than 2 hours, or break-down later than one hour after the event ends, there is an additional charge. Example: wedding ceremony starts at 5 pm, and we'd normally arrive at 3 pm, to set up, but you need the DJ or photo booth to set up at 12 pm. Many companies do not include set-up/break-down time and charge additional fees for this time. Again, we do not do this, unless it is the above exception.
Question 14: What do you typically wear?
Answer: We always dress appropriately for the occasion. Our staff will wear slacks and a button up dress shirt. For outdoor, summer events, we have company Polo shirts we typically wear, with slacks. If we need to dress more formal, please let us know and we certainly can do this.
Question 15: Is there a minimum amount of hours to book?
Answer: Yes, we require a two hour minimum for DJ and/or photo booth services.
Question 16: Will the DJ take requests?
Answer: Yes, we can certainly take requests. We will do our best to play all requests, given that we have the song and there is enough time to get through the written playlist and must-play songs. We ask all our clients to let us know if requests are okay and ask for any restrictions on requests, such as: "Yes, play requests, but no rap, metal, etc."
Question 17: If the crowd is shy or not dancing, do you motivate the crowd to dance?
Answer: We rarely have to do this, but yes, we certainly can. We do numerous weddings and events, all year, so we know what people like and want to dance to. We play great music and people will dance!
Question 18: Can you assist me in finding music for our ceremony or reception?
Answer: Yes, we'll be glad to assist you in planning your ceremony and reception music. We also have numerous planning tips on our blog! Click, below, to browse through our blog for lots of great tips and advice!
Question 19: Do you provide any other services for weddings or events?
Answer: Yes, we certainly do! We provide: photo booth services, uplighting, monogram lighting, sound for live ceremony performances, custom music mix/mash-up, projector, projector screen and more!
Question 20: When is the final balance due?
Answer: The final balance is due 3 weeks before your event. We'll meet in person, or via phone, 3-4 weeks before, to go over your planning forms, answer questions, and collect/discuss the final payment. Many customer also opt to pay payments, and if they do, we send a new invoice, reflecting the payment and remaining balance, each time.
Question 21: Do you take breaks during the ceremony/reception?
Answer: Though most bands will take breaks at events, we do not take breaks.
Question 22: What if my DJ becomes ill or cannot make it to my event?
Answer: We have several DJs that work with us, and one of the owners is always open, in case this happens. Fortunately, this has never happened! We require our DJs to let us know as soon as possible, preferably at least 5 days before the event, if they cannot make it. If this happens, one of the owners will personally DJ the event. We will review all of the wedding documents, to be sure we have all the music and ensure that all the event needs are covered.
Question 23: What time will you arrive to set up for our event?
Answer: We arrive approximately 1.5 - 2 hours before the start time of any event, to set up our equipment. If the 360 package is booked, we will usually arrive 2.5 - 3 hours before the start time of the event.
Question 24: How does it work if I have a band playing and only need you to play during the ceremony, cocktail hour, and for the band's break, later on during the night?
Answer: We base our rates based on the time we start and end any event. If we start the ceremony and then stop playing since there are live musicians, we cannot technically be on "break," since we're there at the event and cannot leave. So we will charge based on the total amount of time we're there, from the time we start until the time we end (we don't charge for setup/breakdown time).
Question 25: How will you decide which of your DJs will DJ my event?
Answer: During our initial conversations, we'll discuss the music you want for your wedding or event. Based on your music choices, we'll select the DJ that best fits your needs. Although all of our DJs are very familiar with all genres of music, we have some DJs who really love certain genres. We'll do our best to match you with the best DJ for your event. All of our DJs are very professional and experienced, and have done hundreds of weddings and events. They're all sure to do a great job!
We certainly hope this list of questions has been helpful for you. As always, if you have additional questions, feel free to contact us and we'll be happy to help!
- Jason & Diana
Austin's Best DJs & Photo Booths
Come join us at the January Bridal/Vendor Mixer, at Flor Amor! Flor Amor is located at 2108 Payne Avenue Austin, TX 78757. The map and directions are below. Simply click the Google Map to get driving directions.
Come join some of Austin's top wedding and event vendors in a fun, casual non-salesy environment! We're excited to work with Sharon Yancey, owner and Master Florist, at Flor Amor, in Austin, Texas. Flor Amor does an amazing job providing fresh cut seasonal floral arrangements, weekly corporate floral ambiance arrangements, wedding bouquets, ceremony decor, and event flowers. Flor Amor provides bespoke floral designs with superior value!
Join Austin's Best DJs & Photo Booths, Ashley Eubanks Photography, and many more of Austin's top wedding vendors at this fun mixer! We're looking forward to meeting you!
- Austin's Best DJs & Photo Booths
If you're planning your wedding or event, take a look at The Hummingbird House, in Austin, TX. We recently partnered with the Hummingbird House and we're offering special packages, for Hummingbird House events, only! :) So if you're already booked there, contact us, today, and let's discuss our special packages for your wedding, quinceanera, or event!
We'll be happy to work with you and provide our wedding DJ services, a photo booth rental, uplighting, lawn and giant game rentals (which are perfect for their outdoor area), or any of our other options to make your wedding the wedding you've always dreamed of! We have common packages to start with, but no two weddings are the same, since no two couples are the same. We will create the perfect package for your perfect day!
If you're still searching for a venue, be sure to consider this great wedding/event venue! Hummingbird House has a very unique outdoor area, with its picture perfect 5 1/2 acre lush tropical setting! They can accommodate up to 200 guests and have great amenities, too! Be sure to contact Courtney and the great team at Hummingbird, today! We look forward to working with you and ensuring your wedding is unique, memorable, and fun!
- Austin's Best DJs & Photo Booths
If you're considering booking Zilker Clubhouse for your Austin wedding, quinceanera, or event, you've come to the right place! :) We have direct experience from two sides. First, as wedding DJs and photo booth providers, and second, as guests at an event there. So here are our thoughts, based on our experiences. Oh, and no, we were not paid to write this. We're simply trying to help anyone who is considering this venue for their wedding or event.
I like to start with the cons, simply to get them out of the way. I want to end on a positive note! :)
Cons of Booking Zilker Clubhouse in Austin, TX
Pros of Booking Zilker Clubhouse Austin, TX
Now, let's get to the pros of booking at Zilker Clubhouse. There are a few great things about booking here! Let's discuss these.
Overall, the Zilker Clubhouse is a great venue, if you know what you're getting. Check out more info and read the complete list of details about renting Zilker Clubhouse in this PDF. We hope this has been helpful! As always, feel free to contact us and we'll be happy to help in any way that we can.
- Austin's Best DJs & Photo Booths
When most people think of wedding ceremonies and sometimes wedding reception songs, no one thinks about fun songs, or even songs that they have in their Spotify list or on their phones. Most people are used to the traditional wedding classical music for ceremonies, and for receptions, the key moment songs can vary, too.
We're seeing more and more people making their wedding ceremonies and receptions as unique as they are, by choosing songs that fit them! While there are a variety of genres, we encourage people to choose the music for their ceremony and reception that best fits them. Here are some popular Country songs that we see used in many of our weddings. If you're looking for Texas Country songs, be sure to check out our Texas Country Wedding Songs article, or our Top 15 Texas Country Songs article. By the way, if you're having a wedding in Texas, you must include a song from one of those lists, or any George Strait songs will work, too. haha :)
Country Wedding Ceremony Songs
"Beautiful Every Time," by Lee Brice
"Bless the Broken Road," by Rascal Flatts
"Valentine," by Jim Brickman and Martina McBride
"Cowboy Take Me Away," by Dixie Chicks
"When I Said I Do," by Clint Black and Lisa Hartman Black
"Makin' Plans," by Miranda Lambert
"Lost In This Moment," by Big & Rich
"Look at Me," by Carrie Underwood
"Wanted," by Hunter Hayes
"From This Moment On," by Shania Twain
"Your Everything," by Keith Urban
"First Love Song," by Luke Bryan
Country First Dance Wedding Songs
"God Gave Me You," by Blake Shelton
"It's Your Love," by Tim Mcgraw and Faith Hill
"I Don't Dance," by Lee Brice
"I Do," by Jessie James Decker
"You Move Me," by Garth Brooks
"My Best Friend," by Tim Mcgraw
"You Had Me From Hello," by Kenny Chesney
"Making Memories of Us," by Keith Urban
"I Run to You," by Lady Antebellum
"Mine Would Be You," by Blake Shelton
"I Cross My Heart," by George Strait
"You're Still the One," by Shania Twain
"Breathe," by Faith Hill
"Me and You," by Kenny Chesney
"Dance Real Slow," by Easton Corbin
"Amazed," by Lonestar
"Then," by Brad Paisley
"Whatever It Is," by Zac Brown Band
"Holding on to You," by Miranda Lambert
"Speechless" Dan + Shay
"Tennessee Whiskey" Chris Stapleton
Parent(s) Dance(s) (Father/Daughter, Mother/Son, Mother/Daughter)
"My Wish," by Rascal Flatts
"I'll Be," by Reba McEntire
"Anything Like Me," by Brad Paisley
"I Hope You Dance," by Lee Ann Womack
"Like My Mother Does," by Lauren Alaina
"Mother Like Mine," by The Band Perry
"The Dance," by Garth Brooks
"The Baby," by Blake Shelton
"All-American Girl," by Carrie Underwood
"Love Like Crazy," by Lee Brice
"My Little Girl," by Tim Mcgraw
"Don't Blink," by Kenny Chesney
"How 'Bout Them Cowgirls," by George Strait
"There Goes My Life," by Kenny Chesney
"I Loved Her First," by Heartland
"It Won't Be Like This for Long," by Darius Rucker
"Daddy's Hands," by Holly Dunn
"Mamas Song" Carrie Underwood
Couple Introduction Country Songs (Wedding Grand Entrance)
"That's My Kind of Night" Luke Bryan
"Check Yes or No," by George Strait
"Lovin' You Is Fun," by Easton Corbin
"Homegrown," by Zac Brown Band
"Sunshine and Whiskey," by Frankie Ballard
"Me and My Gang," by Rascal Flatts
"Party People," by Florida Georgia Line
"Stuck Like Glue," by Sugarland
"Somebody Like You" Keith Urban
Last Dance Country Songs (End of Reception)
"Friends in Low Places," by Garth Brooks
"Honey Bee," by Blake Shelton
"My Eyes," by Blake Shelton
"Carrying Your Love With Me," by George Strait
"These Last Few Days," by Lee Brice
"Your Man," by Josh Turner
"True Believers," by Darius Rucker
"Rewind," by Rascal Flatts
"Baby Be My Love Song," by Easton Corbin
"Just a Kiss," by Lady Antebellum
"When the Stars Go Blue," by Tim McGraw
"This," by Darius Rucker
"Run Away With You," by Big & Rich
"That's Where It Is," by Carrie Underwood
"She's Everything," by Brad Paisley
"Perfect Storm," by Brad Paisley
While there are numerous other great songs from all genres, these are some of the popular examples of great Country songs that we often play at weddings. Don't forget to check out our online music library, for more examples of songs, from a variety of genres.
- Austin's Best DJs & Photo Booths
Book Austin's Best DJs & Photo Booths for your wedding, party, Quinceanera, or event, by January 31st and save $100 off of your total package price, or receive one free optional upgrade! For a very limited time, we're doing this promotion because we want to help you have a fun, memorable wedding or event, and save a little, too! :)
Whether your wedding or event is in Austin, or outside of Austin, we've got your covered. If you already have your wedding DJ booked and you simply need a photo booth rental, we can provide only a photo booth, as well! We also recently added a San Antonio photo booth rental office, so we can provide a DJ or photo booth for San Antonio weddings, quinceaneras, parties or events, too!
No, we WON'T make you buy the most expensive package, just to save. It is from ANY package, or we can even create a custom DJ package, just for your needs. This offer applies to new inquiries, only, and the booking must occur between 1/6/19 - 1/31/19. Please email us for more details. Remember, the deal ends January 31, 2019. Contact us, today, to learn how you can easily save $100 on your event!
- Austin's Best DJs & Photo Booths
As one of Austin's premier wedding DJ & photo booth companies, we've created hundreds of custom wedding first dance mixes over the years. Until now, these were only available to our clients. We decided to help as many brides, grooms, and couples as we can, by creating the perfect first dance mix, father/daughter mix, mother/son mix, mother/daughter & father/son mixes.
Don't dance to the same song that hundreds of other couples are dancing to, this year. Make your wedding unique and memorable, and stand out from the rest! If you're having a choreographed wedding dance, let us create your custom, unique song mix that will only be played at YOUR wedding. :)
Although your wedding DJ may be able to do this, we know that many wedding DJs charge a lot to create your custom mix, while others may include it in their services. We're making it affordable for anyone to get their custom wedding first dance mix! For $20, we'll create the perfect song mix for your big day. We simply need the details, such as: title and artist for each song, exact start/stop times of each song, order of the songs, and a few other details.
You can also order any other key moment songs, such as the father/daughter dance, mother/son dance, etc. We can also create a custom cocktail hour mix or playlist, dinner mix or playlist, and we can even create custom, muti-genre, one hour mixes for your wedding reception! This is perfect for DIY weddings!
Just let us know what your needs are and we'll be happy to work with you! Email us and we'll discuss the details and what will work best for your needs.
Custom Quinceanera Mixes!
If you're having a quinceanera, sweet 15, or sweet 16, you may need a custom quinceanera song mix. We've done many mixes for the father/daughter song, mother/daughter song, custom quinceanera waltz mix, court dance mix, baile sopresa song mix, etc. Whatever song mix you need, we can create the perfect mix for your event!
We know that no two quinceaneras are alike, so why should you dance to the same song with your parents, that hundreds of other quinceaneras danced to, as well? Stand our from the other quinces and dance to a song that we create just for you, that will only be played at your quince! For $20, we'll create your custom quince mix. We do allow 1 revision, and we'll send you the digital file for your approval.
We can also create a custom dinner playlist for your event. We'll send you the file and you simply have to click "play." There will be no need to have someone in charge of the playlist and you can save money by not paying your DJ for that extra time! :)
Contact us, today, with any questions you may have and we'll be happy to help!
- Austin's Best DJs & Photo Booths
Outdoor weddings and events in Austin and central Texas are always fun! The weather is usually warm and we rarely have extreme temperatures in the central Texas area. This is great, since all your DJ, photo booth, photographer, caterer and other vendors will need to set up outside, too! However, we're here to let you know a few tips for "plan b."
Let's face it, no one wants to create a plan b, since we all envision the perfect wedding/event with perfect weather! Just saying the "r word" (rain) upsets some brides and grooms. We've even had a client from another state not hire us, since the planner said, "it's always warm in Austin, especially in February, right?" We replied, "honestly, it can be warm, but it can also be cold, too. We've done many outdoor events in February, and it was usually cold." The bride and planner didn't appreciate our honesty. This was 6 months ago and we had no idea that most of February was actually going to be warm, this year, who knew?
Back to plan b. Here are some tips:
1. Budget for a tent rental.
Always have a budget set aside for a possible tent rental. I know this is very difficult to do, but trust me, you'll be glad you did, if you need to actually rent one!
2. Get quotes.
Search for event rental companies in the area and get quotes, early! Find out what their rates are, deposit, available sizes for your number of guests, etc. Also, be sure to ask your venue manager if they have a tent rental. Many venues offer this at a much lower rate than rental companies. Find out the costs for the company to set up and tear-down the tents. Theses are often extra charges, unless you want to DIY, but we'd recommend letting the pros do it. You'll be too busy that day, anyway, and it's not as easy as it looks.
3. Make the call to rent a tent, early, 3-5 days before the wedding/event.
It's wise to watch your weather app (we use Wunderground, which is very accurate) and a few days before the wedding/event, make the call to rent a tent. We advise a few days before, so you won't be stuck calling around at the last minute and no one has any tents available! Find out if the event rental company has a cancellation policy. If you decide to cancel your rental (ideally because you don't need it after all) find out about the charges.
4. Don't use make-shift tents/tarps!
We actually just completed an all outdoor wedding, last weekend, and it rained 90% of the time! Their family and friends scrambled to buy tarps and canopies, the day of the wedding, to cover their guests. They managed to get them all up in time, but it wasn't the best idea. Right after the ceremony, the tarp lines broke and everyone got wet! It was tough to see and we weathered the storm right along with them. They decided to just have the ceremony, cocktail hour, dinner, and the first dance, only. They ended their wedding 2 hours early, due to the non-stop rain. So don't make your own rain coverings.
5. Read your vendor contracts.
Last, but not least, read all your vendor contracts to find out about their inclement weather plans. Most vendors will not refund any portion of your fees, even if you end your event early or cancel that day. (We actually gave our couple above the additional 2 hour fees back, even though our contract says we don't). We require a cover in extreme temperatures and in rain. We will also turn off the equipment, if lightning is within 1 mile from the location (using the cloud to ground measuring technique). Also, if there are extreme or imminent weather warnings, most vendors will end their services, since it may be life-threatening.
Overall, do your research and plan early, for all possibilities! You'll be glad you did!
- Austin's Best DJs & Photo Booths
Win a FREE wedding DJ package, from Austin's best wedding and event DJ & photo booth services! We are very grateful to be one of the top wedding DJ companies in the Austin and central Texas. We have so many amazing clients, choosing us to be a part of the their special day. This holiday season, we want to give back to our community.
We know that there are many couples out there who want to have a great wedding, but may not have the budget to have the wedding of their dreams. We're here to help make your dream wedding a possibility! We also know that there are many great people out there who do great things in their community, too, who also deserve a gift back, for all that they give! Tell us your story, we want to hear it!
In the spirit of the holidays, and because we believe in giving back, we want to give a gift to one deserving couple. We will gift our wedding DJ package, FREE, which includes:
Here are the contest requirements:
The Fine Print - but it's not really fine print, because it's the same size :)
- Jason & Diana
Austin's Best DJs & Photo Booths
Thank you to our amazing clients! We won another "Best of Weddings" awards from The Knot! Being a wedding DJ is not as easy as most people think it is. It's all about organization, time management, professionalism, customer service, and then, about being awesome, talented DJs!
We also won the 2019 Couple's Choice awards, again. We've won awards every year since we joined the Knot and Wedding Wire. We've also won "Best of Gigmasters," "Best of Decidio," and others. Thank you so much to our amazing Austin, San Antonio, and central Texas clients. :)
- Jason & Diana
The Austin's Best DJs & Photo Booths Team!
If you're looking to hire a wedding DJ, in Austin, Central Texas, or anywhere, you definitely want to know the average cost to hire a DJ for your wedding, quinceanera, party of event. Let's be honest, price does matter! The surprising thing is, hardly any DJ and photo booth companies are still not upfront about their prices. We wrote this very popular article, 2.5 years ago, and it still remains true. (This article has received over 15,000 views).
Don't believe me? Stop reading, here, and do a quick search in Google, Bing, or whichever search engine you prefer, and search: "Wedding DJs Austin, DJ for weddings, photo booth, or photography booth, DJ near me," or whatever search terms you prefer, and look for pricing. You will be looking for a while, so come back when you're ready, we'll be here. :)
Why Don't Wedding DJ & Photo Booth Companies List Prices?
So let's discuss this a little further. First of all, why are DJ and photo booth companies so afraid to be upfront about their pricing? Why can't they be upfront with their customers? It's not like they can avoid telling you the price. You're most certainly going to ask, and they're eventually going to have to tell you.
Well, to be honest, there's a lot of literature out there that tells DJ and photo booth companies that they must "sell their customers on their value, first, so that the price doesn't scare them away." Here's a shocker: Price may scare customers away, anyway, even after hearing the long sales pitch.
The bottom line is, price does matter to nearly every customer, except for the wealthy customers and the top 1% of course. So let's answer this price question. For us, we at least list our starting prices and cannot list prices for everything, since it really varies, depending on the customer's needs, location of the event, size of the venue, number of people attending, how many sound systems we need to bring, lighting needs, etc. We cannot speak for all companies, but I can certainly give you a range of pricing, based on our most current research.
Average Price for Wedding DJs in Austin, TX
First, you can start at the lower end. You can go on Craigslist or Thumbtack, and find hundreds (literally) of DJs advertising their services on there. You'll find a lot of brand new DJs, offering low prices, simply because they want to gain experience. Well, I don't know about you, but I did not want a new DJ to learn on the job, at my wedding and I'm sure you don't want the same, at your wedding! Learning means, possibly making mistakes, so no thanks.
Ironically, one of our competitors got a recent review about this very thing happening to them! The bride complained about every mistake their DJ made, and then said that the DJ said "sorry, this is my first wedding." Though everyone has to start somewhere, they should not start at your wedding, at your expense. Even though the DJ company gave their bride a refund, it doesn't change the fact that that couple will NEVER get to have their perfect wedding that they spent countless hours planning for. As a DJ company, we know we only get one shot to make your day perfect and therefore, we do NOT hire new DJs or inexperienced DJs. It's not worth it. Many companies do, simply to pay their DJs less, and make more of a profit. We care more about our client's experiences, and NOT the profit we make. We know that doing an exceptional job is a must, and as long as we do, the profits will come. Sorry for the digression, but I can't emphasize the importance of professional, experienced DJs, enough! Back to the topic! :)
There are numerous DJs on Craigslist, Thumbtack, and even on Google Ads, using various marketing techniques, such as "Voted #1 in Austin, or Texas," or "super cheap DJ services" but you have to ask, based on which poll were they voted #1? "Super cheap" ummm... I don't know about you, but I always question the value of anything cheap. Sure, saving money is great, but if something is really cheap, you have to wonder why. The truth is, you have to do your own research on the companies or individuals you want to hire.
Next, you can simply take the time to draft an email, and email each company, individually, by filling out their contact forms, but, beware, you'll be bombarded with emails, calls, and text messages, all wanting your business. So be prepared for that. We've gotten feedback from many of our clients about this. It's surprising how high-pressure many of these sales staff can be. I presume they either get a commission, or will be the actual DJ at your event, so they really want your business. So when you send your emails, remember, it's like going to a car dealership, so be prepared. (Almost nobody likes to go to a car dealership). Our suggestion is to create a brand new email for your wedding, such as "JohnJaneDoeWedding@gmail.com" this way all those emails will go directly to that email, and not to your usual one. Just be sure to check it, often. :)
Lastly, you can also go on wedding professionals sites, such as The Knot, Wedding Wire, or Wedding.com, and you'll be able to email several DJ companies at once. This also gives you a chance to see pricing info, or at least a range, though still, many companies refuse to list their price on these sites, too, surprisingly. (Why are they hiding?)
The good thing about these sites is that they allow customers to leave reviews, so this will help you learn more about the DJ or photo booth company you're researching. This is probably your best bet. Companies that advertise on these sites, are companies that are the busiest, which means they usually have lots of experience. These sites are not cheap to advertise on (yes, we advertise on them, so we know how much it costs), so chances are, these companies will do their best to do a great job, since their reputation matters. It's a very competitive business, everywhere! There are hundreds, if not thousands of DJs in the Austin area, and more throughout the central Texas area.
So here's the bottom line: The prices can really vary in the Austin and Central Texas area. They can be as cheap as $200 for your entire wedding, quinceanera, or event, and higher, up to $4000 or more, for your event! The key is to find out what's included with your service.
The picture, above, is from the most recent research for wedding costs in downtown Austin, Texas. It lists the average price that most couples pay as between $568 - $946. It also lists the price you'll pay for well experienced professionals, as $1514 or more. We actually are well experienced professionals and charge a less than this, for our average wedding! Wow, what a great deal! :)
However, this does not give details about how many hours, or what's included with the service. If you are not having a wedding in the Austin area, you can easily find out how much the average cost is in your area, by simply visiting the cost of wedding website. Just put in your zip code and you'll see all the information for your area!
Wedding DJ Cost - Based on Number of Guests
The second picture, is a little more accurate, as it takes into account the number of guests at your wedding; however, again, it does not state the number of hours or what is included for this price. Not all DJ companies will charge based on the number of guests you have, but it does make a difference. DJ companies need to know the number of people and the size of the venue, in order to know what equipment is right for the best sound at your venue. There's a big difference between a wedding for 50 people, versus 300 people, in terms of what DJs will need to bring. Again, keep in mind, the above numbers are the "average" and you'll find some companies that charge more, and others that charge less.
Questions to Ask Your Wedding/Event DJ
Lastly, remember, you're interviewing them, so feel free to ask "Why should we hire you, versus the others?" Hint: Their answer should not be based on all their great equipment. Most people don't know the difference between DJ equipment brands, so this is irrelevant.
Questions to Ask Your Photo Booth Company
Overall, remember, you are in control of how much you spend for your event, not the DJ or photo booth company. Find out what the value is, for your money. What does the $4000 company do differently, than the $200 company, or the $1000 company? Do your research and pick the company that best suits your needs! Good luck, and as always, email us for questions. We're always happy to help everyone, whether they're a customer or not! :)
Be sure to check out our previous article on how much wedding DJs cost 2017/2018.
-Austin's Best DJs & Photo Booths
Wedding planning is no easy feat and some brides even try to take on the task themselves. From the biggest aspects to the smallest details, there are many things that can fall through the cracks. Here are the top 5 details overlooked when wedding planning so you’re sure not to forget.
Wedding at Cypress Falls - Wimberley, TX
Saturday, we had a blast providing a DJ, photo booth rental, and lawn & giant games for this fun wedding, at Cypress Falls Event Center, in Wimberley, Texas! We were truly honored to be a part of Lacy & Jerry's wedding day celebration. Our DJ Jimmy, did a great job keeping the guests moving and shaking to their favorite Country, 70's, 80's, 90's, 2000's, Top 40 & more, on this beautiful night under the Wimberley, Texas sky!
The lawn and giant games were a huge hit and kept the guests entertained throughout the night! This was a great choice for Lacy & Jerry, since not everyone is a dancer.
Photo Booth Fun at This Wimberley Wedding!
Amy kept the wedding guests entertained at the photo booth, throughout the evening. There is never a shortage of people who want to take selfies at any wedding or event we do! :) We're so happy that everyone had a great time at this wedding. Thanks to Lacy & Jerry for allowing us to be a part of your big day!
An Awesome Wedding at Umlauf Sculpture Gardens - Austin, TX