Wedding, Quinceanera & Event Seating Template – Planning Tips

Here’s a great wedding & event seating template for you to use, to plan your wedding reception seating! Surprisingly, Microsoft has a seating arrangement template. Just click the link to get it. If you’d rather print out a picture and write on your forms, feel free to print out the pictures, below! 

By the way, according to a recent survey, 90% of brides and grooms plan their wedding at work. This is why we included the print outs or the link. 🙂 You can also use this seating template for quinceaneras, too! 

Wedding, Quinceanera, & Event Seating Chart – Head Table

Remember when planning your head table (where the bride/groom or guest of honor sit) seating, the head table is the focus of the room. Ideally, place the table close to an exit. This will make it easier when couples or the wedding party need to leave, to take pictures outside, or anywhere else. Also, place the cake near the head table area, so you don’t have to go too far when it’s cake cutting time. 

Wedding, Quinceanera & Event Seating Chart – Rectangle Tables

Rectangle tables are often used when you have more space to work with. With linens, table runners and centerpieces, they’ll look great! 

​Wedding & Event Seating Template – Round Tables

wedding seating chart - round tables

Round tables are usually used when there is a little less space to work with, but they look great at any venue! As with rectangle tables, with linens, table runners and centerpieces, they’ll look great! 

Things to Remember When Planning Your Event Seating

  1. Remember, try not to place older relatives right next to the DJ; they’ll be bothered by the loud music.
  2. ​Ideally, mix families and friends tables, if you’re assigning seats. Example: table 1, one side of the family. Table 2, the other side of the family. If you let your guests choose, they’ll often sit next to the people they know and you’ll end up with one side with one family/relatives (bride/groom, guest of honor), the other side the other family/relatives (bride/groom, guest of honor). 
  3. Consider table numbers and your seating. If you’ve assigned seating and mixed where people will sit, both sides of the family will get called for dinner (for buffet style) around the same time. Example: Tables 1 and 2 (one family from each side is called) are called at the same time. 
  4. If you decide not to assign seating, then simply call tables out of order, such as tables 1, and 12, then, 2 and 11, etc. 
  5. Remember to place families with younger kids away from the DJ (kids are fascinated with the lighting and can’t help but stay in the DJ area, trying to touch the lighting).

These are just a few things to consider when planning your wedding or event reception seating. We hope this wedding & event seating template has been helpful. As always, feel free to contact us for any questions and we’ll be happy to help!

– Austin’s Best DJs & Photo Booths

Leave a Reply

Close Menu