If you're planning your wedding, in Austin, San Antonio, central Texas, or anywhere, then you're most likely very overwhelmed, right now! We know exactly how stressful wedding planning can be. There are so many details to think about and so many details NO ONE ever thinks about! :( Luckily, Jason & Diana, of Austin's Best DJs, are certified wedding/event planners and we're here to help!
Here is our free, sample wedding day timeline template. This template is perfect for anyone planning their wedding, whether you're a DIY bride, or you just want a little more control over your wedding day and let's be honest, who doesn't? :) Using this template helps you easily plan your day of timeline. If you're a DIY bride, this is a great starter template. If you already booked a planner or day-of-coordinator, this will help him or her get a better idea of your wedding day vision!
All you have to do is download the file below and enter the details specific to your wedding. This is a general template and not every detail is included, since each wedding may have different details; however, this is a great template to start with!
As certified wedding/event planners, we often work with many families to help them plan their event. Besides the timeline, ceremonies, picking the right songs for each moment, and announcements, we often get asked by people: "What do I tell female guests to wear to the quince?" It's a very popular question and not an easy question to answer.
If you haven't been to a Quince, Sweet 15 or Sweet 16 lately, then you wouldn't know that they're more and more becoming "mini-weddings!" The planning and preparation, the decor, the food, the outfits, and many other things, often take just as much time and effort as a wedding. Most quinces and sweets are planned about a year or more, in advance, just like weddings. That being said, the rules for attire are similar to weddings. Let us explain.
If you're a guest, be sure to ask what the theme colors are, or at least what colors the court will be wearing. As a male guest, you don't want to wear a tie that's the same color as what the chambelan (person who escorts the guest of honor) or members of the court will be wearing. As a female, definitely be sure to not wear the same color(s) as the dresses of the court or the guest of honor (La Quinceanera). Male or female, you can certainly wear similar colors, but not the same.
Many people don't know what to wear to Quinceaneras or sweet 15/16s. Again, a quince and/or sweet 15/16 is similar to a wedding, so it's a formal event. Leave the chanclas (flip flops) at home. :) Though you can wear "dressy" sandals, since you should be comfortable. Anything you'd wear to a wedding is suitable to wear to a quince or sweet.
Conventional suggestions for men are to wear darker colored suits or tuxedos. For women, evening gowns or cocktail dresses work well. Women should try to stay away from puffy dresses or clothing, since most quince and sweet dresses are usually puffy. To be honest, the rule for weddings is the same as quinces and sweets, people don't want to "upstage" the guest of honor.
We have seen many younger guests wear jeans and a dress shirt (men and women), which is okay, as well. Formal works best, but if formal clothing isn't available, just dress up as you see fit.
When it comes to Quinceaneras, we've got Austin and central Texas covered. We are Austin's #1 Quinceanera, Sweet 15 and Sweet 16 DJs. We also provide our DJ and photo booth services to school events and proms for every district in Travis County, and many surrounding areas. The more school events we do, the more teen events we do, and vice versa. It's a great thing for us and we're proud to be the leaders in our market! As certified wedding/event planners, we'll gladly help you plan the quince or sweet and have created our helpful forms to make it easy for you!
We hope this quick article has been helpful. As always, contact us with any questions and we'll be happy to help!
- Austin's Best DJs & Photo Booths
Kasasa Holiday Party, With a DJ, Karaoke & a Photo Booth!
Saturday, we provided a DJ, photo booth, and two Karaoke DJs, for an awesome holiday party at Hotel Van Zandt, in Austin, Texas. Yes, you read that correctly, a holiday party. We weren't sure why they chose to have a holiday party in late January, but we didn't question it. Who says you only have to have holiday parties near the holidays? We were happy to help over 400 of the Kasasa employees have a blast! Celebrations can happen any weekend, all year long! We know this, since we're busy with weddings, quinceaneras, parties and corporate events, all year long! :)
For this party, we provided 2 Karaoke setups, a DJ/KJ in one room, and just Karaoke in the other room. We also provided a photo booth and lighting. Jason personally worked this event and was in the main room as the DJ/KJ. Jason kept everyone dancing, all night! Everyone had a great time and did NOT want the party to end. That's how we like all our events to be, of course. David was at the photo booth, keeping guests entertained with selfies and our fun props! Joe ran karaoke in the smaller room and it was a hit! There was a line of people wanting to sing the entire night! Diana helped coordinate the entire event and ensured that the night flowed smoothly. Thanks to our entire team for a job well done!
Besides our entertainment, they also had giant games, a game room that also included everyone's favorite "Cards Against Humanity" and a casino! This party was so much fun. Thanks, again, to the great team of vendors and staff of Hotel Van Zandt, and of course to Kasasa, for allowing us to be a part of this special event. We can't wait for their next event!
- Austin's Best DJs & Photo Booths
There are lots of 2018 wedding trend articles floating around the internet. We've also written an article, discussing 2018 wedding/event trends in the Austin and central Texas area, which are the same trends everywhere, as well. We came across this great article in the Huffington Post, discussing 27 Genius Ideas, as well. Here's the article: 27 Genius Wedding Ideas Your Guests Will Talk About for Years to Come.
We've seen several of these in our fall weddings, and many of our clients are choosing to add many of these options for their 2018 weddings. Some of the more popular ones from this list that we're seeing added to many weddings and events are: Karaoke, lawn games & giant games, glow stick send-off, photo guest book, and more. Contact us for more info about adding optional upgrades for your wedding or event!
- Austin's Best DJs & Photo Booths
When Do You Send Out Wedding Invitations?
This is one of the most frequently asked questions planners get asked, as well as one of the most frequently searched wedding- related questions. If you're planning your wedding or event, this is certainly one of your top priorities, since your wedding day is one of the most important days of your life. It's special, mainly because it's one of the few days where you get to have all your closest family and friends, together, to celebrate your special milestone with you! So let's answer this question, thoroughly, along with several other frequently asked wedding invitation questions.
First, once you have your wedding date picked out, you need to determine how much planning time you have. Ideally, you should have at least 12 months to plan your wedding. More, if possible, but 12 months is plenty of time. After you've booked your venue and other vendors, and you've created your tentative guest list, you should send save-the-date cards (or digital reminders) to your guests. Save-the-date cards should be sent out 6-8 months in advance.
When to Send Out Wedding Invitations
When you send out your wedding invitations will depend on where your wedding is. If you're having a wedding in your city or town, and the majority of your friends and family live in the area, then 6-8 weeks in advance should be fine. This gives your friends and family plenty of notice to write it in their calendars, make plans and arrangements and clear their schedules to be there. If some of your guests have to fly in, then you need to give them more advance notice.
If you're having a destination wedding, you certainly need to send out invitations earlier. You should send out invitations at least 3 months in advance, so they have time to make travel arrangements. This also goes for a non-destination wedding, for those guests that need to fly or travel long distances, to be at the wedding.
When Should You Make the RSVP Deadline?
Be sure to make your RSVP date at least 1 month before your wedding date. This gives you plenty of time to make the last minute emails and calls to guests who have not responded to your invite. You can also make a private, Facebook event, to communicate with your guests, too. Many couples also make a personal wedding website on one of the wedding websites, such as The Knot or Wedding Wire. Be sure to include your wedding website info, or Facebook page info, on your save-the-date cards. For your formal wedding invitations, you can include a card or insert, with your website/Facebook info.
At the one month mark, you have a pretty good idea of your headcount. At the three week mark, you've already followed up with guests who have not responded, and you should have your final headcount to send to your catering vendor, baker, florist, and you can also begin your seating chart(s). It's a good idea to give this headcount to the DJ, as well, since they will need to know how many people you're expecting (so they know what type of set up to bring for the ceremony and reception).
If you're having an adult-only wedding, be sure to make this very clear on your save-the-date and/or invitations. If there are a lot of children in your family, perhaps consider searching for a babysitting service, or even kid-friendly entertainment on the property, but away from the reception, with people to monitor the kids (family, friends, or babysitters). We've seen some weddings include a few kids activities and a jumping castle, which worked well. We never saw a kid on the dance floor the entire night! :)
How do You Explain Your Wedding Dress Code?
This is pretty straightforward. Simply write your dress code on the invitations or online invites. You can write "formal, black tie, cocktail attire," or "casual attire" on your invitations or inserts. Most people are aware of dress codes for weddings, but it never hurts to write it, just in case.
How do You Limit Guests and Plus-Ones?
If you're on a tight budget, and some of your guests are not in a serious relationship, you can certainly address the invitation to only that particular guest. Most people will understand that if the invite does not specifically state "plus-one," then it's only for them. Those guests who aren't sure, will most likely simply ask you if it's okay to bring a guest.
Can I Invite People Only to the Ceremony or Only the Reception?
Generally, you should invite people to both the ceremony and reception. If seating is limited for the ceremony, it's okay to send out separate invitations to guests for only the reception portion, but it's not common. We've seen clients invite guests to the dance portion, only, which is fine. If possibly, plan on inviting your guests to your entire wedding.
Overall, these are the most common invite practices. There are obviously exceptions to all of these things. Simply do what's best for your situation and budget. As always, if you have any additional questions, feel free to ask us and we'll be happy to help. You don't have to be our client! :)
- Austin's Best DJs & Photo Booths
Monday afternoon, we provided a DJ and photo booth for this fun wedding at Texas Old Town, in Kyle, TX. We provided music for the ceremony and reception. With news of the approaching winter storm, we weren't sure what to expect, but luckily, the weather was perfect for the 4 PM ceremony, outdoors! After the ceremony, the reception continued in Sage Hall. Everything went perfectly, thanks to Kandi and the KC Couture Events team, doing a great job with the day-of-coordination, cake, decor, etc. They had a fabulous team! Great cocktail hour and dinner food was provided from Catering by Mopsie!
Jason and Diana personally worked this wedding. Jason was the DJ, and Diana was at the photo booth. Regarding music, this couple left it up to us to pick the music. They simply picked the key moment dances and had 2 must-play songs. They said, "you're the professionals, so we trust you'll know what to play. We'll just select the genres and let you take it from there." Jason kept everyone dancing from the first song to the last song, playing a variety of music, including: 50s, 60s, 90s, 2000s, Top 40, Country and Pop. Diana kept the guests entertained, all evening, taking fun selfies with all of our unique props that you won't find with any other photo booth! We won't tell our secrets of where we find the props! :)
Overall, this was such a fun wedding. We forgot it was Monday, with everyone having so much fun! Congrats, again, Alyssa and Kyle!
- Austin's Best DJs & Photo Booths
When you think of the phrase, "hang the DJ," you will likely think of the recent episode of Black Mirror, which was a great episode, by the way. :) Other people may hear the phrase and think of the great 80's influential band, "The Smiths," and their 1986 hit song, "Panic," which says to "burn down the disco and hang the blessed DJ." We have to be honest, we've been to events and even bars/clubs, where we wanted to "hang the DJ" for being so terrible. For the wedding we did, just a few weeks ago, it was a combination of the Black Mirror episode and The Smiths' song, too!
In mid-December, a groom called us in a panic - no pun intended, :) and left a message with us that said: "I REALLLLLLY need to hire a DJ. I know there's a good chance you don't have anyone open, but if you do, pleeeease let me know." We were setting up for a holiday party and called him back after we heard that message. His wedding was literally 1 week away. We had no idea what happened to their DJ or band that they booked, but luckily, it was Christmas weekend, so we didn't have too many other events booked that Saturday.
We were able to provide our services for their wedding, which was at Stonehouse Villa, in Driftwood. We exchanged quite a few emails and calls/texts that week, to get all the planning details perfect and wow, we were able to help Matt & Lizzie have a fun, memorable wedding! We provided a DJ for the ceremony and reception, and a photo booth for the reception. We couldn't help but wonder why the called us so late, or why they did not already have all those details done, before hiring us. Clearly, if they had another DJ, they would have asked about their key moment songs, ceremony music, etc., but this was not the case. We even told the groom to send us any timeline or music that he may have already picked out to us, to make it easier for them, but he didn't comment on it and didn't send us anything other than our forms, which we helped him fill out.
We wondered which DJ or band cancelled on them? This happens all too often with other DJs/DJ companies, but we were afraid to ask, of course. Finally, the day of the wedding, during their cocktail hour, the father of the bride came up to us to ask about his dance, and I said "hey, just curious, did you guys already have someone else booked and they cancelled? We wondered why we were booked last minute and didn't have many details." He laughed and said, "thank GOD you were open, you are doing a fabulous job, and I'm SOOOO glad we hired you. We actually did not even have a DJ booked. My daughter wanted to use the DJ app and just let that app play the music for us. The groom and I fought her tooth and nail and finally convinced her to let us hire the pros to do it. We're so glad we did!" We were shocked and glad we were able to be there to help them on this special day!
We've heard of other DJs cancelling, last minute, but this was the first time we've heard of anyone who seriously considered using an app to DJ their wedding. Sure, the app is about $1.99 per hour, and you can save a ton of money doing it, but really? We never met anyone who actually considered using the DJ app. The Black Mirror episode mocked using dating apps, and ironically, this couple may have used an app for their WEDDING! We can't help but wonder what would have happened at that wedding, had they actually chose to use the app, instead of us? Who would they hang, if the "DJ" was playing bad music selections? What if no one was dancing to some of the songs, who would be in charge of "reading the crowd" and playing what keeps people dancing all night? Who was going to set up the entire system, announce the key moments, etc.? Perhaps someday, apps will replace DJs, but we're certainly glad our groom and his father-in-law, chose to hire us to "save their wedding," as they stated. :)
- Austin's Best DJs & Photo Booths
Quinceanera at Balcones Country Club - Austin, TX
Saturday night, we had our first event for 2018. We provided a DJ and photo booth for a fun quinceanera at Balcones Country Club, in Austin, TX. This quinceanera had a great turnout of friends and family. There was not an empty table or chair in the entire place, except when everyone was dancing, of course! :)
Jason & Diana personally worked this quinceanera. Jason DJed the event and kept guests dancing from start to finish, with a variety of music, including Top 40, Hip Hop, Pop, Salsa, Merengue, Reggaeton, Norteno and Country! Diana kept the guests entertained at the photo booth. Guests literally took pictures the entire time the photo booth was open!
The staff at Balcones Country Club were great to work with and very helpful! The food was great and the cake pops looked and tasted amazing!
At the end of the night, this family chose to close out the quince with some live Mariachis! Mariachi Los Toros came and did a great job entertaining everyone for the last part of the quinceanera. Overall, we're glad that the birthday girl, Sofia, and all her guests, had an amazing time! Happy birthday, Sofia!
- Austin's Best DJs & Photo Booths
Wedding & Event Planning Tips - Written By Certified Wedding/Event Planners!
We've taken our decades of experience and compiled it into a few helpful articles, to help you plan your wedding or event!
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