It’s wedding season, which means planning has kicked into high gear to ensure everything is done on time, From the dresses to the flowers, it doesn't seem like anything else could come up. However, as your date approaches, small details are likely to pop up every now and then. If you are ahead of the game, you can most likely prevent any mishaps.
One of the situations that aren’t very well thought of is creating a way to help your guests find your venue. Most people can easily type in an address to a GPS. Chances are, you’ll have some older guests that might use more traditional navigation tactics. GPS can also be less helpful as wedding venues become more unique. It’s important to considered hard to find venues that are in industrial or rural areas. Here are some of the more creative ways you can help guests find your venue without anyone being stressed or losing their way!
Draw a Map
While GPS might work perfectly fine, a customized map can add a unique flair to your wedding invitation suite. Help people get the vibe that your wedding venue is going to be more on the creative side by giving them a map from the airport on the back of the invitation. You can dot, line, and ‘X’ it like a treasure map. You can even have the map lead them to the hotel and have the hotel give them something else to lead them to the venue. This is an exciting way to not only help your guests get to your venue on time, but also engage them before the party starts!
Supple your guests with specialized welcome baskets and include your map inside of it. It would be nice to include ideas for things to do while they are in town as well. It would also be thoughtful to plan something specifically for them. For example, let all the older adults know that there will be a restaurant booked for however many people at a certain time. That way, the older folks can get together and mingle. Regardless, getting people to mingle and create friendships will create a better environment at the wedding, and they can help each other find the venue better.
In some cases, simple directions and an address would be just fine. But what if your venue is a ways out of town or in a rural area? In this scenario, you should consider putting up some signs around the streets that people will be taking to your venue. You can even include cute sayings on them like, “This way to do I do’s”, or just, “Wedding this way!” You should expect nobody to get lost when you cover all bases like this. But to be 100% sure, tie some balloons onto the signs. That should do the trick, and look fun and festive!
This option might be on the more expensive end, but if you can budget getting some sort of designated driver, or shuttle to pick up your guests, the thought of anyone getting lost will simply vanish. This type of transportation will not only allow your guests to forgo the thought of getting lost, but it also minimizes the risk of any one arriving late due to traffic.
This idea is not only convenient, it can actually be fun for your guests as well! While a few of your family or friends may have arranged to carpool, most were probably planning on arriving on their own. A shuttle ride from the hotel might actually be a super fun way for your guests to mingle ahead of time!
Create a Video
People always almost always have their phones on hand. So, one way to give directions to your venue is through a video! Try recording a cute snapchat story with your significant other that you can send to everyone. This can be added measure for when you send out your other day-of social media information. It will also be a fun project for you and your spouse! Don’t forget to use some of those goofy filters too.
Regardless of which way you choose to lead your guests to your venue, they are going to be delighted upon arrival no matter what. This is your time, and as long as you can think ahead and cut those stressors out, you are going to have the time of your life. Remember to breathe if something goes wrong, and then smile. All that matters is that you have a partner by your side to help you now. Good luck!
Quinceanera at Onion Creek Ballroom - Austin, TX
This past Saturday, we provided a photo booth rental and custom monogram, for this fun quinceanera, at Onion Creek Ballroom, in Austin, TX. We helped Karina and all her family and friends, celebrate her 15th birthday! The guests had a great time dancing and taking pictures at the photo booth, all night! They provided a photo album and we were happy to help guests add their photos into the album, along with their favorite stickers and other scrapbook items. The photo booth was a huge hit, as always. The guests literally took pictures from start to finish! Happy 15th birthday, again, Rini!
Wedding at the Allen Farmhaus - New Braunfels, TX
This past Saturday, we had so much fun providing a photo booth rental for a wedding at the Allen Farmhaus, in New Braunfels, TX. Our photo booth staff, Amy, kept the guests entertained, taking selfies all evening. We LOVED the custom backdrop at the venue. Their colors were Burgundy and Grey, and it made this backdrop look beautiful! Congratulations, again, to Kyle & Kat!
- Austin's Best DJs & Photo Booths
10 year anniversary & back to school bash, at River Ridge Elementary!
Last week, we provide a DJ for a fun, back to school bash & 10 year anniversary celebration, at River Ridge Elementary, in the Steiner Ranch community (Leander ISD). We worked with Susan and the River Ridge PTA, to make this 10 year anniversary one to remember! We provided music, and there was plenty of other entertainment for the students and parents, that evening.
There were tons of people who came to this event! They estimated 500 students, plus all of their parents or guardians! The pictures may not look like it, but wow, there was about 1,000 people at this event! There were plenty of water slides, an obstacle course, food trucks, and a photo booth! The students had lots of fun, and we had a lot of fun just watching them! :) We look forward to the next event at River Ridge Elementary, soon!
If you're planning your back to school bash, and need a school event DJ, or photo booth rental, for your Austin or central Texas back to school bash, homecoming dance, or even prom (it's not too early to book), contact Jason or Diana, today! Remember, we provide discounted rates for school events, nonprofit events, and church events, because we truly care about helping our community! Let's celebrate, together!
- Austin's Best DJs & Photo Booths
Wedding at Saengerrunde Hall - Austin, TX
Last Saturday, we provided a DJ, photo booth, and uplighting, for an awesome wedding, at Saengerrunde Hall, in Austin, TX. We worked with our couple, Amanda and Charles, for several months, discussing all the details for their big day! Amanda, Charles and all their friends and family had a great time, dancing and taking pictures at the photo booth. They also rented out the back part of the hall, and had bowling for their guests to enjoy!
Charles created a great 80's video playlist, and we hooked into the TVs, and added our sound system so the guests could hear fun 80's music, while bowling all evening. In the front hall, Jason kept the guests dancing to a fun playlist of 70's, 80's, Country, Texas Country, Classic Rock, and a few Top 40 hits! Diana kept the guests entertained at the photo booth, all evening, too!
Thanks to the great team of vendors:
Wedding Planner, Decor & Event Rentals: Sweet Tea & Linen - wow, everything looked amazing!
Photography: Sam Hugh Photography
Cake: Kayla Knight Cakes - The cakes looked SOO delicious and amazing! Almost too good to even eat! Diana tried the Carrot Cake and said it was the best Carrot Cake she's ever had!
Appetizers & Fajita Buffet: Trudy's - the fajitas were so yummy!
BBQ Buffet: Micklethwait BBQ - This BBQ was amazing! We were blown away! We will definitely visit their place ASAP! :)
Entertainment: We provided the reception DJ and photo booth rental!
Thanks to all the great team of vendors who helped make this wedding a fun, memorable event for Amanda and Charles!
- Austin's Best DJs & Photo Booths
If you're planning your wedding shower, you may be considering a photo booth rental or at least having a photo booth area for your guests to take pics at your bridal shower. Everyone loves photo booths! :) If you're considering making your own photo booth frame, you can browse Pinterest for thousands of ideas. If you just don't have the time, you can always order a custom photo booth frame on Etsy, or even on Amazon, now. The cost is pretty reasonable, at around $15 - $20.
DIY Photo Booth Frame
If you decide to DIY your photo booth frame, check out our article, DIY Custom Photo Booth Frame, to learn how to make your own. We've even provided step-by-step instructions! If you're in the Austin or central Texas area, and decide you'd like to do a photo booth rental, please contact us and we'll be happy to help! Our dates go very quickly, so please contact us as soon as you have your venue booked! :)
- Austin's Best DJs & Photo Booths
If you're planning your wedding, then you may have heard of a wedding emergency kit. Planning your wedding requires a lot of time, effort, and thinking ahead. Most couples begin to plan about 12 months ahead. Thinking ahead is a must, and this includes considering emergencies that may arise.
We've done weddings where people became too dehydrated, sprained their ankle, a bride got stung by a bee, a groomsman's pants literally ripped from the waist down, the wedding dress got caught on something and was snagged, etc. Unexpected things can happen, and you have to be as prepared as possible. If you've hired a good planner or coordinator, they will usually have a wedding emergency kit on hand. If you're not sure what they'll include, ask them! If you don't have a planner/coordinator, then be sure to make your own emergency kit. If you're not sure what you really need, and don't want to pack a suitcase full of stuff (over-thinking it), then be sure to check out an article from our friend, Maya, the owner of Preoccupied Bride. She wrote a great article about just what you really need. Check out her article Wedding Emergency Kit: What to Realistically Include.
If you're planning a wedding or event in Chicago, and need an awesome planner, contact Maya, directly! Thanks and as always, feel free to ask us any questions and we'll be glad to help!
- Austin's Best DJs & Photo Booths
Wedding processional and recessional songs are important! You definitely want to choose a song that fits your personality, or something that speaks to you as a couple. Sure, you could take the easy route and just play "Canon in D" from Pachabell, but that's not you! You're different and want your wedding to be different. That's why you're here, reading this, of course! :)
Last year, we wrote a similar article, 20 great non-traditional wedding processional/recessional songs, which tons of people read, every day! What we noticed was that even the "non-traditional" songs, were starting to become the norm at many weddings. So... we decided to write another article, with different songs for you to consider. Feel free to read both articles and choose a song that works perfectly for your wedding ceremony! If you're looking for Country or Texas Country song ideas, please read our Texas Country Wedding Songs article. Any of those songs are great for the ceremony and definitely for the dance!
A recent survey was done, and participants were asked what they remembered most, from weddings they attended. The majority of participants said they remember the food, music, and basically the key moments and songs: ceremony processional/recessional songs, first dance, bouquet/garter toss, and the last song of the night. I guess they weren't paying attention to ALL of the other details, or were probably on their phones. :) That being said, at least they'll remember the important moments, and your ceremony is by far one of the most important moments of your wedding day, of course! So here is our updated list of songs for you to consider. Some of the songs may be similar, as they're great wedding songs, of course, but we don't play or hear them as much as others. If you don't know the song, just click the link to listen to it.
1. "You're the One That I Want" - Angus & Julia Stone (Yes, this is the song from Grease, but it's an awesome cover)
2. "God Only Knows" - The Beach Boys (a classic, and great wedding song)
3. "Here Comes the Sun" - The Beatles (always a great song for anytime during the wedding)
4. "Forever" - Ben Harper
5. "The Luckiest" - Ben Folds
6. "Lost in the Moment" Big & Rich
7. "La Vie En Rose" - Cristin Milioti (This is a great cover and actually from a "How I Met Your Mother episode, believe it or not)
8. "From the Ground Up" - Dan + Shay
9. "For My Wedding" - Don Henley
10. "Perfect Symphony" - Ed Sheeran & Andrea Bocelli Yes, this is "Perfect," from Ed Sheeran, but it's very different. We saw Andrea Bocelli, live, and wow, he was amazing!
11. "Without You" - Eddie Vedder (for the Alternative Rock lovers, here's a great song from one of the best Alt Rock singers)
12. "Songbird" - Fleetwood Mac (Just a great song for any time)
13. "To Make You Feel My Love" - Garth Brooks (Adele's version is very popular for weddings, so you can be different and play Garth's version)
14. "Can't Help Falling in Love" - Haley Reinhart (This is popular, and when you hear it, you'll know why)
15. "Stand By Me" - Ben E. King (This song is a classic and yes, it was even played at the Royal wedding).
So there you have it, some different, non-traditional wedding processional/recessional songs. You can use these for the first dance, candle or sand ceremony, or any moment, since they're all great songs, that are not over-played. If you want to take it a step further, you can even just get the instrumental remakes of any of these songs, too! Happy planning and congratulations!
- Austin's Best DJs & Photo Booths
As you know, we do our best to help everyone plan their wedding efficiently. Every blog we write is done from our experience in the wedding industry. However, even though Diana and I are both planners and have been a part of numerous weddings & events, over the years, we still have one regret from our wedding day. Though we planned everything on our own, created the timeline, had the vendors setup and deliver everything at a good time, we made one mistake on our timeline.
We had the time of our lives on our special day, but if we could do it all over again, we'd change one thing: we would plan enough time for us to go around, during dinner, to personally thank everyone for coming to the wedding. This is a small, but often overlooked detail. We added extra time, but did not count on our pictures taking as long as they did, which meant we had less time for dinner, and we wanted to keep things moving, so we started the dance on time. We did not want to have a wedding longer than 5.5 hours, and overall, we stuck to that.
We had about 150 guests at our wedding and at your wedding, the clock keeps ticking. We knew we had a timeline to stick to, and because our pictures ran late, our timeline was completely thrown off. We spent months planning and believe it or not, your wedding day goes by so quickly! So don't make the same mistake we did. Add additional time during dinner or cocktail hour, to allow for you and your new husband/wife to go around and chat with everyone, thank them for coming, etc. Even if it's just an extra 15 minutes. This is one of the very few moments in life where everyone you care about will be together with you, in the same room. Take the time to visit with them and personally thank them, catch up, etc.
This is one of the most meaningful moments of the wedding, and many couples forget to allow time for this. So add the extra time; you'll be glad you did. Sure, you can send thank you notes, write a post on your social media, or do as we did, and thank them during the toasts/speeches. Sure, this was a way to thank everyone, but it wasn't as personal. So don't make the same mistake we did, and build in more time to say thank you to your family and friends!
- Austin's Best DJs & Photo Booths Team
Wedding & Event Planning Tips - Written By Certified Wedding/Event Planners!
We've taken our decades of experience and compiled it into a few helpful articles, to help you plan your wedding or event!
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