When it comes to wedding and event planning, there are numerous things to consider when planning your special event. One of the main expenses for your wedding or event is the catering. The more guests you have, the more it costs to feed them, of course. The average cost for catering for an Austin wedding with 101 - 200 guests, is around $7,400 - $12,000, according to costsofweddings.com
If you're planning on a budget, there are a few ways to help save on the wedding catering costs. Here are five great ways to save.
These are just a few great ways to save on your catering expenses. Be sure to check out our 20 Smart, Money-Saving Tips article, for even more great ways to save!
- Austin's Best DJs & Photo Booths
Your wedding day is one of the most memorable and happiest days of your life. Without the right planning and preparation it also has the potential to be one of the most stressful times of your life. The key is to do everything you can in advance to be prepared for your big day, but also keep in mind that nothing is perfect. Here are some tips you should consider doing in advance of your wedding day so it can be low stress and you can fully enjoy yourself.
Seek Professional Help
One of the easiest ways to take wedding stress off of you is to let someone else do the research and work while you make the decisions. If you’ve already started planning but find it to be too overwhelming as your big day approaches, there are also services that will take over the coordination of your day. With both wedding day-of coordination and full service wedding planning you can choose what works best for you so you can enjoy yourself while someone else runs the show.
Accidents happen all of the time. On a day as important as your wedding the best thing you can do is be prepared for any small thing, especially while wearing the gown you’ll remember for the rest of your life. If a bridesmaid accidentally steps on your train or the flower girl tugs a little too hard on your skirt, having an emergency sewing kit on hand will fix the situation and help you to not panic. For extra preparedness while in your white gown, stash a detergent or bleach pen with your sewing kit for any accidental spills.
Look Good, Feel Good
When preparing the beauty aspects of your wedding, regardless of whether you’re the bride or groom, it’s best to do everything in advance instead of right before. If getting a spray tan, go a week before your wedding so if it’s too dark or orange it’ll have some time to fade. Then there’s hair. If you want it cut do so with enough time for it to grow in just in case it doesn’t meet expectations. Brides, consider taking Olly Undeniable Beauty gummies to strengthen hair, skin and nails. Grooms, consider checking out hims hair products to promote hair growth and stop any hair loss.
You want to make sure your wedding is enjoyable for everyone, but you also need to make sure you don’t forget anything and keep on track. Schedule out the day with some wiggle room just in case. At your rehearsal, do a walk through of the day so you know what to expect and if the timing is reasonable. That way you're not stressing about if you’ll have enough time or if you’re forgetting to do something.
Comfort Above All Else
There’s no denying that your wedding day, while being one of the happiest days of your life, is one of the longest and most tiring. You’ll be on your feet for a majority of the day, so by the end of it they will likely be extremely sore. The last thing a bride will want is to be in her heels for that long, but you also may not be keen on going barefoot either. Consider purchasing some flip flops for your reception. David’s Bridal offers wedding flip flops for the bride, groom and even bridesmaids. Depending on the time of year you get married, you can even wear these as you depart on your honeymoon.
These are just a few tips to make one of the happiest days of your life less stressful. Everyone should be able to look back on their day with fondness and remember the love, not the headache.
Guest Contributor: Cassie K.
Cassie is a health advocate who is passionate about educating others on wellness and safety. She loves party planning, dancing, and walking her mini golden doodle.
Planning a wedding is extremely hard work. There’s a huge to-do list as it is, and the last thing anyone would want to do is skip over and important element, like a unique theme. However, having a theme for any event brings it to life and makes a huge difference. It makes the day more fun and interesting, playful, immersive, and engages guests in conversation and delight. So, if you’re a bride or groom-to-be and don’t want a traditional white wedding, here are some completely unique and fun wedding themes to consider when planning your big day. Let’s dive in!
derby wedding theme
The first theme on our list is a Kentucky Derby themed wedding. Elegant hats are a staple at the derby, and a fun element that can be added to your wedding party. Have your bridesmaids wear the floppy-est and most feathered elegant hats they own, and have the groomsmen strut a fancy fedora and suspenders. For the centerpiece, pick out graceful horse sculptures for each table, or to simplify it, a bouquet of roses with a gold medal to label the table number. For this theme, the fancier the better!
Superhero wedding theme
If you and your partner in life are also partners in crime, you might want to choose a superhero/villain theme for you big day. Feel free to dress your wedding party in capes, or even full-out superhero costumes, depending on how big of a Marvel Comics fan you are. There are definitely enough superheroes to go around! You can include colorful invitations and a superhero-themed cake of course, along with comic book style decorations throughout. Plus, if you get a photo booth, there’s a huge opportunity to include awesome photo props!
Game of Thrones wedding theme
For a more medieval feel, Game of Thrones just might be your cup of tea. This theme might sound slightly barbaric at first, but it can actually be quite romantic. Send out your invitations with a Lannister red wax seal, display the seating arrangements by noble houses, and say your vows in a candle-lit room. Some decorations can include beautiful flower arrangements in Victorian vases, rustic wooden centerpieces and a feast fit for a king. This is as royal as it gets - at least in the 21st century. Don’t forget a throne for the bride and groom!
Halloween wedding theme
Does the sound of a traditional, white wedding make you cringe? Change it up and surprise your friends and family with a spookier theme: Halloween. Quite possibly the most decorated holiday, besides Christmas, it can be utilized to make your wedding hauntingly divine. You can find cute halloween dresses for the bride tribe and dress the grooms as skeletons, vampires, or ghouls. There’s nothing more dramatic than a black wedding gown.
Decorate your venue by hanging bats from the ceiling, using tombstones for the centerpieces, and cover the entire place with synthetic spider webs. You can even customize your napkins to say “until death do us part” and have red, drippy frosting on your cake that resembles blood. Feel free to get really creative with this one!
Circus wedding theme
If you want to get creative beyond the decorations, however, you might consider planning around a really unique venue instead. If that’s the case, a circus theme would certainly wow your guests. Place the dancefloor in the center of a large, white tent, as any circus main attraction, and treat your guests with gourmet popcorn and cotton candy. If you want to kick things up a notch, you can hire live circus entertainment like trapeze artists and fire-breathers.
Color & Texture wedding theme
For a fancy yet creative wedding, incorporate a color and texture theme. It might sound a little plain jane at first, but with a little imagination, it can be unique and classy. Start by having different textured decor like faux fur vases with different flower arrangements, clay plates with wooden utensils, and silk chair covers with a pearl accent. Bump up the creativity with a subtle color scheme, and you’ll be in for a pleasant outcome.
Las Vegas wedding theme
Destination weddings can get expensive quickly, and not everyone is willing to make the trip. So, why not bring the trip to you? For those who want to escape to Las Vegas for their wedding but are on a tight budget, you can create a show-stopping event right in your hometown! You can set up blackjack tables with a fully stocked bar, and have a cabaret singer serenade the crowd for the night. Throw in an elvis impersonator and your guests will easily forget they aren’t dining in Sin City.
ferry wedding theme
The last, but certainly not least, theme on our list is a Ferry wedding. That’s right, you can say your “I Do’s” while floating along on a romantic ferry boat. This makes for a fun night of celebrating once the ceremony is over. Imagine feeling the summer breeze and being able to gaze up at the stars at any given moment in the night. This theme also makes decor easy and fun. The boat itself supplies natural decor but you can spice it up by creating ocean-themed centerpieces.
Our list of unique wedding ideas doesn’t have to be the limit to your theme. There are many more paths you can take when planning to have a one-of-a-kind wedding. Don’t forget, the most important thing at the end of the day is becoming one with your spouse and being surrounded by those you love most. Congratulations and good luck!
Guest Contributor: Abigail Golder
As you know, we do our best to help everyone plan their wedding efficiently. Every blog we write is done from our experience in the wedding industry. However, even though Diana and I are both planners and have been a part of numerous weddings & events, over the years, we still have one regret from our wedding day. Though we planned everything on our own, created the timeline, had the vendors setup and deliver everything at a good time, we made one mistake on our timeline.
We had the time of our lives on our special day, but if we could do it all over again, we'd change one thing: we would plan enough time for us to go around, during dinner, to personally thank everyone for coming to the wedding. This is a small, but often overlooked detail. We added extra time, but did not count on our pictures taking as long as they did, which meant we had less time for dinner, and we wanted to keep things moving, so we started the dance on time. We did not want to have a wedding longer than 5.5 hours, and overall, we stuck to that.
We had about 150 guests at our wedding and at your wedding, the clock keeps ticking. We knew we had a timeline to stick to, and because our pictures ran late, our timeline was completely thrown off. We spent months planning and believe it or not, your wedding day goes by so quickly! So don't make the same mistake we did. Add additional time during dinner or cocktail hour, to allow for you and your new husband/wife to go around and chat with everyone, thank them for coming, etc. Even if it's just an extra 15 minutes. This is one of the very few moments in life where everyone you care about will be together with you, in the same room. Take the time to visit with them and personally thank them, catch up, etc.
This is one of the most meaningful moments of the wedding, and many couples forget to allow time for this. So add the extra time; you'll be glad you did. Sure, you can send thank you notes, write a post on your social media, or do as we did, and thank them during the toasts/speeches. Sure, this was a way to thank everyone, but it wasn't as personal. So don't make the same mistake we did, and build in more time to say thank you to your family and friends!
- Austin's Best DJs & Photo Booths Team
There may have been a place you have been dreaming of for your wedding day since you were a child. But now you are engaged and live all the way across the country! Good news - it’s time for a destination wedding. Destination weddings are fun, if done right, and help people that live all over to meet at one specific location. The only quirk is planning it just right to make sure your wedding goes off without a hitch! Here are some of the best tips for planning a destination wedding you can utilize to get your wedding just right.
It is easy to forget that other states have completely unique weather at certain times of the year. For example, Austin, Texas, may be hot or rainy during the summer months, so a spring or fall wedding is a great time for a Texas wedding. On the other hand, Colorado has snowy winters and windy springs, so in this beautiful state, fall and summer are the best months. That said, if you’re looking to have a wedding at one of the less desirable times, there’s always the option of an indoor venue. This way, you can choose your wedding date regardless of the weather.
Plan (at least) two trips prior to wedding
Because you don’t live in the destination that you’ll be planning this major event in, it’s important to plan some visits. The first trip should be to visit wedding venues and speak to other vendors like a great DJ, caterer, florist, etc. It should be at least one year to ensure that you have plenty of options left for your venue. This will help with your timing aspect.
The second trip should be planned around the 6-month mark. At this point, brides likely have their dress chosen and the wedding colors and theme are decided on as well. This trip is a great time to have a hair and makeup trial, that way if you need to figure out a different style option, you have plenty of time to do so. This second trip is also a great time to revisit your venue and get a more detailed idea of how the décor, seating and schedule might pan out. Double-check with all your vendors to be sure you’re still on the same page.
The (optional) third trip should be taken about 1 month prior to the nuptials. For brides that are doing a lot of DIY projects, didn’t like their first hair and makeup trial, or need to do a food tasting, this third trip is necessary. Otherwise, save the travel expense and plan to get to your destination wedding a week ahead of time to organize and set up.
Keep the guests in mind
While your wedding should be everything you’ve ever dreamed of, it’s also important to keep your guests in mind, especially if they need to travel. If you plan for a place too expensive, or out of reach, they might not have a good time, or worse, they might not even show up. That’s why you should put as much effort into making it as convenient as possible for them. Maybe put together an all-inclusive package so they know exactly what they have to pay for. Provide accommodations, airport information, rental car options and a variety of things to do.
Hire a pro
Sometimes, wedding planning can be overwhelming. If at some point you feel like you can’t do it, consider hiring a professional. You should feel confident and excited about your wedding. So, let them take on some of the responsibility while you communicate what your dream wedding will be like.
It may seem crazy at times, but always remember that the most important aspect of the wedding is the joining of you and your significant other. Follow these tips for planning a destination wedding and chances are, you’ll have the wedding of your dreams!
guest Contributor: Abigail golder
Austin's Best DJs
We've taken our decades of experience and compiled it into a few helpful articles, to help you plan your wedding or event!