So your wedding is coming up and you have so much to plan and not enough time to do it all! After you've hired all your vendors, secured your wedding venue, and finally decided on the right food menu, now comes the actual wedding ceremony and reception planning. If you have a good wedding coordinator, this will be a breeze, since they will most likely have a general wedding timeline template for your to use and begin to plan with. If you don't have a wedding coordinator, this is where it gets tricky! Luckily, you have us here to help!
Not every DJ company is the same. Actually most are very different and what you get for your money will vary greatly, so be sure to ask lots of questions about what is included with the service. If you have a wedding planner, ideally, he/she will also serve as the day-of coordinator, but this is not always the case. Some planners will do all the planning and then charge an extra fee to also serve as the day-of coordinator. This is surprising, but true. So be sure to clarify with your coordinator if this is included. If it is not included, there are some options.
Option 1: Your DJ can also serve as the day-of coordinator for your wedding ceremony and reception. You'll need to work with your DJ and write every detail down, so he/she can be sure to follow your planning. Luckily, we have a very detailed wedding timeline document (and Quinceanera timeline document) that makes this planning process much easier. You'll need to identify every key moment of the night (ceremony start time, bridal procession time, cocktail hour, dinner, first dance, etc). You'll need to be specific about what time each event will occur and what songs should be played, too. Read our blog post on examples of popular songs for weddings, if you're having trouble getting started.
Once you have all the details written out, send a copy to your DJ (if he/she is willing to do this) and they should be able to coordinate everything according to your wishes. Oh, and be sure to ask if this is something your DJ will do. Not all DJ companies will do this. Many will charge extra, to do this, too. We include this service, free!
Option 2: Additionally, if you don't feel comfortable leaving the wedding details and coordination with your DJ, ask a member of your wedding party, or one of the parents. Most often, the maid of honor will have this duty. Give her your document and she'll need to check in with the vendors and DJ, as often as needed, to be sure everything is flowing smoothly. Be sure to send a copy to the DJ, too, just in case she gets busy and loses track of time. Make enough copies of your timeline to give to the vendors that may need it. Don't forget to have the designated coordinator introduce him/herself to all the vendors, as soon as they arrive, just so they know who to check-in with.
Option 3: The last option, is to go ahead and hire a day-of coordinator. Know that this can get expensive, though. The cost can be anywhere from $500 - $1500, for their services. If you have the money in your budget, then you should certainly consider this. If not, then try the above-mentioned options.
No matter which option you choose, be sure to have your wedding timeline thoroughly planned out and written. Every hour should be planned! It's better to over-plan, then to under-plan. Lastly, as always, if you have any additional questions, please feel free to contact us and we'll be happy to help!
Wedding & Event Planning Tips - Written By Certified Wedding/Event Planners!
We've taken our decades of experience and compiled it into a few helpful articles, to help you plan your wedding or event!
All 2018/2019 Quinceanera Trends 2018/2019 Wedding Song Ideas 2018/2019 Wedding Trends 4th Of July Event ABDJs Featured In Brides Magazine Anniversary Party Tips Apartment Event DJ Austin Bridal Show Austin Karaoke Dj Austin Quinceanera Djs Austins-best-djs-day Austin Uplighting Austin Wedding Djs Austin Wedding Planner Bangladeshi-wedding-entrance Become A Wedding Officiant - Online Big Fake Wedding Dripping Springs Birthday Party Dj Bohemian Rhapsody Movie Bouquet & Garter Toss Songs Bridal Shower Planning Tips Cinco De Mayo Playlist Cocktail Hour Playlist College Event DJ Community Events Festivals Corporate Event DJ Country Love Songs Country Wedding Songs Custom Monogram Destination Wedding Planning Tips DIY Planning Tips DJ Austin DJ Cost For New Year's Eve Driftwood Dj Dripping Springs Dj Father Daughter Songs Fiesta-gardens-austin Fortnite Promposal Free Wedding Dj Package Gonzales Wedding DJ Graduation Party Dj Gratuity For Wedding And Event Vendors Halloween Party Playlist Hang The DJ Holiday Party DJ Holiday Party Ideas Kyle Photo Booth Rental Kyle Wedding DJ Lawn Giant Game Rentals Austin Leander Bluegrass Festival Leander Liberty Fest LGBTQ Wedding Vendor Lighted Marquee Letter Rental Mobile Beat DJ Magazine Money Saving Tips Mother Son Songs Multicultural Wedding New Year's Eve Party Non Traditional Wedding Processional Songs Non Traditional Wedding Recessional Songs Non Traditional Wedding Songs Order Custom First Dance Mix Photo Booth Ideas Photo Booth Rental Austin Photo Booth Rental Cost Photo Booth Rental Leander Photo Booth Rental New Year's Eve Photo Booth Rental San Antonio Photo Booth Rental Tips Photo Booth Trends Pool Party DJs Project Graduation DJ Prom DJ Austin Prom Photo Booth Promposal Trends Questions For Wedding Vendors Quinceanera DJ Quinceanera Expo Quinceanera Father Daughter Songs Quinceanera Photo Booth Quinceanera Planning Tips Rent A Generator For Events Retirement Party Royal Wedding Music San Marcos DJ San Marcos Photo Booth School Dance DJ Spotify Vs Wedding DJ Sweet 15 & 16 DJ Texas Country Wedding Songs Tips For Hiring Mariachis Tips To Relieve Stress & Anxiety Top 10 Austin Wedding Rehearsal Dinner Places Top 10 Brunch Places Austin Top 200 Wedding Songs 2018/2019 Top Quinceanera Songs TX Wedding Planning Tips Unique Wedding Themes Wedding Budget Spreadsheet Wedding Coordinator Wedding DJ Buda Wedding DJ Cost Wedding Dj Dripping Springs Wedding DJ Questions Wedding Entrance Exit Songs Wedding Games Wedding Hashtag Generator Wedding Photo Booth Rental Wedding Rehearsal Dinner Wedding Timeline What Is A Quinceanera What To Weat To A Quinceanera Wimberley Wedding DJs Zilker Clubhouse Austin