If you're reading this, you're most likely planning your wedding, quinceanera, party or event, and most likely in the Austin, San Antonio or central Texas area. As you already know, having a wedding or event is expensive! So, here's a few tips to save you some time and money!
Make a Playlist
Playlists are easy to make on iTunes, Windows Media Player, Spotify, or whichever player you use. Create a list of the songs you want to hear during your event and label it for whichever moment you'll play it, such as: Cocktail Hour, Prelude, Dinner, etc. Be sure to create the list for a little longer than your planned time, to allow for wiggle room. For example, if you plan for an hour cocktail hour, make this list for an hour and 15 minutes, just in case it takes a little longer than you anticipated, to take pictures. Do this for any time of the night, since most often, your evening will not go exactly as planned. Always allow a 15 minute window. Sometimes people may eat slower, speeches may last longer, more people may arrive than you planned for, which causes dinner to last longer, etc.
How to Use it
Making a playlist is the easy part. Now, you'll need a way for it to be heard. If you want to save money, find someone to bring a small PA setup, or rent one. We often refer our clients to Rock N Roll Rentals, located in Austin, TX. Here's a link to their wedding PA systems: http://rocknrollrentals.com/t-WeddingEventPackages.aspx
We've been a customer with Rock n Roll Rentals for over a decade. They have great products and the staff will show you how to hook up everything, if you ask!
Once you have a portable speaker or PA, you'll need to get the correct wires to hook up your laptop, or even phone, to your powered speaker.You can ask the Rock n Roll team for the correct wires, or you can easily order a 3.5 mm to RCA cable, 3.5 mm to 1/4" cable, or 3.5 mm to XLR cable. Here's a link to some of the wires we use, on Amazon:
3.5 mm to RCA
3.5 mm to XLR
The smaller, 3.5 mm headphone plug will connect to your phone or laptop, and the other end (RCA, 1/4 " or XLR) will connect to the speaker input. Once it's hooked up, simply power on the speaker, adjust the volume, and you're good to go! Keep in mind, prelude, cocktail hour, or dinner music doesn't need to be super loud, so you won't need to rent a huge, super loud speaker. Any 200 watt (or more) speaker should work, depending on the size of the area where you'll need music.
How You Save
When you use your own playlist for prelude, cocktail hour, or dinner (or all 3), you eliminate the need for a DJ/band to play the music for you! Ironically, I'm telling you how to spend less on hiring a DJ. :) We're very open and honest with our clients and we want to give you great advice that is useful, too. Even if it means we may make less at your event. If you use your own playlist for these moments, you'll only need to hire the DJ for the dance portion of your event. So if your event is 5 ours, and 2.5 hours is for ceremony, cocktail hour and dinner, then you'll only need the DJ for 2.5 hours, versus 5 hours!
We hope you find this useful. Feel free to email us and we're always happy to help, even if you're not our customer! :)
- Austin's Best DJs Team
Wedding & Event Planning Tips - Written By Certified Wedding/Event Planners!
We've taken our decades of experience and compiled it into a few helpful articles, to help you plan your wedding or event!
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